Tender Sales

JOB DESCRIPTION - Tender Sales

Designation

Sr. Manager / Manager - Tender Sales

Reporting to

AGM – Tender Sales

Location

HO – Bandra, Mumbai

Experience

• 6–12 years of experience in tender sales or institutional sales
• Minimum 3–5 years of hands-on experience with government tenders in the power, industrial oil, or electrical product sectors
• Prior exposure to transformer oil, lubricants, or EPC-led supply contracts will be an added advantage

Qualification

• B.E./B.Tech in Electrical, Mechanical, or Chemical Engineering (mandatory)
• MBA in Marketing/Sales is preferred but not mandatory

Industry Type

Power, Energy, Electrical Equipment, Transformer Oils, Industrial Oils, Indian Railways, CLW, Coal, Thermal Power plants, Aluminum & Mining.

Functional Area

Tenders

Special Requirement

The Sr. Manager– The role requires strong experience in handling government and PSU tenders, including GeM, SEB, and EPC bidding processes. The candidate must be skilled in preparing PQ documents, technical/commercial bids, and managing EMDs, BGs, and inspection coordination. Prior exposure to clients like NTPC, NHPC, and EPCs (e.g., L&T, BHEL) is essential. A technical background (preferably engineering) and industry experience in transformer oils, lubricants, or power equipment is preferred. The candidate must be proactive, detail-oriented, and capable of independently managing multiple tenders, required knowledge about Railways tenders, Handling Reverse Auctions.

Key Responsibilities

Tender Management

Identify, evaluate, and track tender opportunities from various sources such as:

• Government e-Marketplace (GeM) & E-Procurement Portals
• State Electricity Board (SEB) procurement portals
• Central PSUs (NTPC, NHPC, BHEL, SAIL etc.)
• Large EPC contractors (L&T, Siemens, etc.)

Review tender documents thoroughly to assess eligibility, technical requirements, and commercial terms.

Experienced in handling billing submissions through both Online and Offline processes.

Coordinate the preparation and submission of:

• Pre-Qualification (PQ) documents
• Technical and commercial bid proposals
• Price bids, BOQs, vendor forms

Internal Coordination

Work closely with cross-functional departments for timely and accurate bid responses:

• Technical Team: Datasheets, product specifications, certifications
• Finance/Commercial: Bank Guarantees (BGs), EMDs, payment terms
• Production: For Material Readiness & Inspection.
• Logistics: Dispatch plans, inspection readiness

Maintain a compliance checklist for each bid to avoid disqualification.

Client & Stakeholder Engagement

Attend pre-bid meetings and manage all technical/commercial clarifications. Interface with client procurement and engineering teams for bid follow-ups. Build strong working relationships with PSU and EPC clients. Support in negotiation of pricing and contractual terms post bid submission.

Execution Support

Coordinate post-award processes:

• Inspection scheduling (TPIAs or client-nominated inspectors)
• Dispatch and delivery planning
• Payment follow-up and documentation

Maintain detailed records of bid submissions, win/loss analysis, and competitor pricing.

Strategic Inputs

Track market trends, pricing benchmarks, and competitor activity. Recommend improvements in documentation or bidding strategy based on past results. Support appointment and coordination with regional sales agents (if required).

Key Skills and Competencies

• In-depth understanding of government procurement frameworks
• Knowledge of tender documentation such as PQs, techno-commercial bids, BGs, and compliance checklists
• Strong project and time management skills to handle multiple tenders simultaneously
• Excellent communication and interpersonal skills for stakeholder engagement
• Competency in commercial negotiation and contract handling
• Familiarity with SAP/ERP systems is preferred
• Proficiency in MS Office (Excel, Word, PowerPoint) for bid documentation and reporting

Other Requirements

• Willingness to travel for inspections, pre-bid meetings, or client site visits
• High level of ownership and accountability – role requires independence and initiative
• Candidates with prior experience in transformer oils, lubricants, or power distribution equipment will be given preference
• Must have a stable and recent track record in tendering/sales role

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