Office Services Assistant

Job Summary:

Works under supervision to provide Administrative and Office support services of an accountable nature to help ensure the smooth running of Facility and Office services Function. Assists in day-to-day activities and responsibilities include ensuring a safe and secure workplace. The role requires initiative, accuracy and high level of moral and ethical outlook.

Major Responsibilities:

• Assisting, providing a wide variety of support services. Monitors all follow-up actions required by Supervisor. Helps develop and monitor financial information, such as comparing Month-on-Month expenses and preparing periodic reports (MIS). Maintains files of various historical data. 
• Organizes material for meetings, presentations, and training sessions. Assist in activities, such as employee engagement. 
• Ensure the Contractual Service Staff performs per SLAs. Monitoring/meeting all statutory/regulatory compliances pertains to contractors.
• Reviews deliverables of Contractual Service Staff – Operation & Maintenance, House Keeping, Security-and monitors quality to ensure that optimum level of utilization is ensured. Monitor attendance and leave management of all such staff,
  Arrange Purchase of office supplies (Office stationery / Housekeeping & Pantry consumables)
  Follow regular/monthly billing of all services and materials purchased. Verify and approve all such invoices for on time payment process. Ensure effective material management. Ensure inventory is always maintained at site to meet any urgent requirements. 
• Reduce down time of equipment. Monitor and ensure for timely civil repair, water supply, lifts, fire system, etc.