Assistant Manager-T&E

Job Description – AP (Travel & Expense)

Position: AP – Travel & Expense
Experience: 4+ Years
Notice Period: Maximum 30 Days
Employment Type: Full-Time

Key Responsibilities

• Manage end-to-end Accounts Payable – Travel & Expense (T&E) operations.
• Process employee travel and expense claims, ensuring accuracy and compliance with company policies.
• Review expense reports, receipts, supporting documents, and approvals.
• Perform invoice and expense validation, coding, and posting in the ERP system.
• Handle employee reimbursements and resolve payment-related queries.
• Conduct 3-way matching where applicable and identify discrepancies.
• Perform vendor and employee account reconciliations.
• Monitor duplicate, incorrect, or non-compliant expense submissions.
• Coordinate with employees, approvers, vendors, and internal finance teams to resolve exceptions.
• Support month-end closing activities, accruals, and AP reporting.
• Ensure adherence to internal controls, SOPs, and applicable accounting policies.
• Prepare and maintain MIS reports related to T&E and AP activities.
• Identify process gaps and contribute to process improvement and automation initiatives.

Required Skills

• Strong knowledge of Accounts Payable and Travel & Expense processes .
• Experience in employee expense reimbursement and invoice processing.
• Good understanding of accounting principles and AP controls .
• Experience with ERP/accounting systems such as SAP, Oracle, Workday, Concur, or similar platforms .
• Good Excel skills, including VLOOKUP/XLOOKUP, Pivot Tables, and basic data analysis.
• Strong reconciliation, analytical, and problem-solving skills.
• Good communication and stakeholder-management skills.
• Ability to work effectively within strict deadlines and SLA-driven environments.

Candidate Profile

• 4+ years of relevant experience in AP, T&E, Expense Management, or Finance Operations.
• Candidates with experience in global/multinational organizations or shared services will be preferred.
• Notice Period: Immediate joiners to maximum 30 days.
• Strong attention to detail and ability to manage high-volume transactions.