Accounts receivable

ob Summary

The AR Billing Specialist is responsible for managing the end‑to‑end billing cycle, ensuring accurate and timely invoice generation, maintaining customer accounts, and supporting overall cash‑flow by ensuring prompt collections. The role requires strong attention to detail, analytical skills, and coordination with internal and external stakeholders.

Key Responsibilities

1. Billing & Invoicing

• Generate and validate sales invoices, credit notes, and debit notes.
• Ensure billing is accurate, complete, and in accordance with contracts, POs, and customer agreements.
• Upload invoices to customer portals as required 

2. Accounts Receivable Management

• Track outstanding invoices and prepare ageing reports.
• Monitor customer accounts to identify overdue balances.
• Ensure proper accounting entries and reconciliation of AR ledger.

3. Collections & Customer Communication

• Follow up with customers for payment status and resolve billing disputes.
• Respond to customer queries related to billing, tax, or invoice discrepancies.
• Coordinate with the sales and operations teams for issue closure.

4. Reporting & Documentation

• Maintain detailed records of invoices, receipts, and customer interactions.
• Prepare weekly/monthly AR and collection reports.
• Support month‑end closing activities, including AR reconciliations and provisioning.

5. Compliance & Audit Support

• Ensure invoices comply with tax regulations (GST/VAT as applicable).
• Support internal and external audits with necessary documentation.
• Follow company finance policies and standard operating procedures (SOPs).

Required Skills & Qualifications

• Bachelor’s degree in finance, Accounting, Commerce, or related field.
• 3–6 years of experience in AR, billing, or finance operations.
• Strong understanding of invoicing processes, revenue recognition basics, and AR accounting.
• Proficiency in ERP systems
• Good Excel skills (VLOOKUP, Pivot Tables, etc.).
• Excellent communication and customer‑handling skills.
• High attention to detail and ability to work with tight deadlines.

Preferred Qualifications

• Experience with e‑invoicing and customer vendor portals.
• Experience in service-based or manufacturing industry AR processes