About the role

JOB DESCRIPTION

POSITION TITLE / RESPONSIBILITY LEVEL
Lead Assistant Manager – India HR

FUNCTION
India HR Statutory Compliance

REPORTS TO
Functional Head – HR Statutory Compliance / Senior Manager

EMPLOYMENT TYPE
Permanent

SPAN OF CONTROL
Not Applicable

LOCATION
India

BASIC FUNCTION

The Lead Assistant Manager – India HR Statutory Compliance will be responsible for executing day-to-day India HR statutory compliance operations under the supervision of the HR Statutory Compliance leadership.

The role will support statutory compliance activities across applicable Indian entities and locations, including:

• Social security operations
• Payroll-linked statutory compliance
• Statutory filings and records
• Employee benefit case execution
• Vendor and contract labour compliance support
• Audit documentation
• Government notice and inspection coordination
• Labour Code transition support
• Regulatory tracking
• Digital compliance initiatives

The role will also manage employee-level statutory benefit queries for active and inactive employees, ensure timely case execution on EPF/ESIC and related platforms, maintain accurate documentation, coordinate with stakeholders, and escalate complex, VIP, grievance, or authority-sensitive matters to the Functional Head / Senior Manager for review and resolution.

ESSENTIAL FUNCTIONS

STATUTORY COMPLIANCE OPERATIONS SUPPORT

• Support operational compliance activities under applicable central and state labour laws, including:

EPF
EPS
EDLI
ESIC
Gratuity
LWF
Professional Tax
Shops and Establishments
Minimum Wages
Bonus
Maternity Benefit
Employment Exchange
Other location-specific labour requirements

• Ensure monthly, quarterly, half-yearly, and annual statutory activities, filings, registers, challans, returns, acknowledgements, and supporting records are completed within prescribed timelines.

• Track assigned compliance calendar items, pending cases, ageing, evidence closure, and escalation points for periodic leadership review.

LABOUR CODE READINESS AND TRANSITION SUPPORT

• Support implementation readiness for the four Labour Codes, including:

Code on Wages
Code on Social Security
Industrial Relations Code
Occupational Safety, Health and Working Conditions Code

• Assist in mapping legacy statutory obligations to Labour Code requirements, including:

Wage definition
Appointment letter governance
Social security coverage
Working conditions
Registers
Returns
Records
Digital compliance requirements

EMPLOYEE BENEFITS QUERY MANAGEMENT AND STATUTORY CASE EXECUTION

• Support contract labour and manpower vendor compliance activities, including deployment validation, monthly vendor audits, statutory document review, and compliance evidence tracking.

• Coordinate issuance of Form V, contractor licence validation, principal employer records, and vendor compliance dashboards in line with applicable CLRA and Labour Code transition requirements.

• Follow up with compliance partners and business stakeholders for timely closure of gaps, escalations, remediation actions, and audit observations.

• Execute employee-level statutory benefits queries raised through online service desk platforms, Alumni Portal, emails, and other approved channels for active as well as inactive employees.

• Perform first-level query triage, classification, routing, follow-up, and closure tracking.

• Escalate complex cases, VIP queries, grievances, and authority-sensitive matters for review and resolution.

• Execute:

EPF transfer
EPF withdrawal
Pension
EDLI settlement
ESIC enrolment
UAN activation
e-Nomination
Aadhaar seeding
DBT enablement
Related statutory benefit transactions on applicable digital platforms

• Administer death claim cases, including:

Nominee verification
Legal heir validation
Documentation follow-up
Settlement coordination
Escalation to Functional Head / Senior Manager wherever authority liaison or legal review is required

• Execute complex statutory benefit cases such as:

Blocked UANs
Duplicate UANs
Legacy records
Overlapping employment
Pension eligibility issues
Portal exceptions

• Coordinate with Payroll, HRSS, and Finance for:

Employee benefit matters
Payroll-linked statutory corrections
Contribution validation
Employee master data issues
Supporting documentation

• Support employee outreach activities relating to UAN activation and other statutory benefit initiatives.

CONTRACT LABOUR AND VENDOR COMPLIANCE SUPPORT

• Support contract labour and manpower vendor compliance activities.

• Validate manpower deployment.

• Conduct monthly vendor audits.

• Review statutory documents.

• Track compliance evidence.

• Coordinate Form V issuance.

• Validate contractor licences.

• Maintain principal employer records.

• Maintain vendor compliance dashboards.

• Follow up with compliance partners and business stakeholders for closure of compliance gaps.

STATUTORY NOTICES, INSPECTIONS AND AUTHORITY SUPPORT

• Prepare, maintain, and track:

Statutory notices
Inspection notices
Conciliation matters
EPFO communications
ESIC communications
Labour Department communications
Authority submissions

• Coordinate data, records, replies, representations, and acknowledgements with internal teams and compliance partners for timely submission to statutory authorities.

• Support attendance and representation before:

Labour authorities
EPFO
ESIC
Other statutory authorities

AUDIT DOCUMENTATION AND STATUTORY CASE FILE MAINTENANCE

• Maintain audit-ready statutory case files.

• Maintain:

Employee benefit records
Registers
Returns
Challans
Acknowledgements
Inspection records
Correspondence
Supporting evidence

• Support:

Internal audits
External audits
Compliance partner reviews
Management reviews
Employee benefit/statutory case documentation

• Track audit observations, corrective actions, responsibility owners, timelines, and closure evidence until final resolution.

DIGITAL COMPLIANCE, REGULATORY INTELLIGENCE AND PROCESS IMPROVEMENT

• Monitor:

Statutory notifications
Minimum wage revisions
State-specific amendments
Government circulars
Portal changes
Compliance alerts

• Support automation and digital enablement initiatives relating to:

Compliance calendars
Regulatory intelligence
Case trackers
Employee queries
Documentation repositories
Management dashboards

• Identify recurring compliance issues, process gaps, portal dependencies, and stakeholder delays.

• Recommend practical improvements for stronger governance and SLA adherence.

STAKEHOLDER COORDINATION, MIS AND OPERATIONAL SUPPORT

• Coordinate with:

Payroll
HRSS
HRMS / HR Technology
Finance
Employee Relations
Business HR
Compensation and Benefits
Compliance partners
Internal stakeholders

• Support:

Daily operati

HR Indian Stat compliance

About the role