Buyer – Mechanical Capex Procurement

Job Accountabilities:

Responsible for checking the technical requirements with the specifications offered by vendor, doing first round of negotiation with the vendor and look for an opportunity of alternate vendor and handle the categories of Fuel Retail equipment and piping procurement and related services.

Assist Mechanical Procurement Manager in fulfilment of sourcing requirements of mechanical fuel retail capex procurement using effective and consistent sourcing processes and methodologies and in alignment to defined category strategies. Actively participate during understanding requirements, negotiation with vendors, execution of orders, post award contract management, supplier relationship management.

Job Accountabilities (duties and responsibilities):

1. Assist the sourcing of critical Mechanical items in alignment with Category Manager & Procurement Manager guidance.
   1. Develop demand profile
   2. Specify sourcing events
   3. Monitor technical & price evaluation
   4. Help Procurement Engineer in preparing for negotiation & selection of suppliers for major items
   5. Ensure & review PO generation
2. Understand requirements for services procurement for the critical mechanical items and provide inputs to Procurement Manager in defining overall procurement strategy
   1. Align on timelines and spend planning for the assigned items
   2. Shortlist initial supplier options and time / spend estimates
   3. Oversee preparation of procurement plan
3. Execute Orders & Coordinate Expediting
   1. Receive purchase requisitions / expiring order list
   2. Prepare & release Request for Quotation/ Enquiry to the short-listed vendors
   3. Study offers from vendors, and prepare a comparative statement to aid in selection of vendors, optimization of price and other commercial terms
   4. Develop Internal Cost Estimates
   5. Participate in Commercial Negotiation Meetings
   6. Negotiate & finalize price for items covered  as   per   DOA   limits.
   7. Set up Purchase Orders / Agreements and SLAs with the finalized vendors.
   8. Implement escalation process
   9. Maintain co-ordination with inbound logistics and all commercial departments
4. Monitor post-award project contract management
   1. Enforce supplier feedback mechanism for improvement
   2. Review contractor feedback, gather feedback from expediting team, P&C, supplier

5.     Manage Change Order Process

a.      Participate in routine planning meetings

b.     Coordinate supplier information / confirmation on the changes

c.      Additionally assess and monitor emergency situations and related procurement

6.     Manage Supplier Relationships at working Level

a.      Manage positive vendor relationships at the working level

b.     Engage with vendors on a regular basis to share organizational requirements and understand their constraints

c.      Gather feedback from field execution team and supplier

d.     Review the feedback and send reports to the respective Procurement Lead

e.     Ensure vendor performance as per end-user needs and identify improvements and suggest the same to Procurement Manager

f.      Uphold ethical values in procurement dealings and operations in line with the corporate values

7.     Use technology extensively to increase efficiency & control costs

a.      Use the SAP system optimally to drive efficiency and cost optimization

Focus on usage of technological tools like E Auction and reverse auction to improve efficiency  and improve transparency