Senior Subcontracts Specialist

Job Summary:

Located at Gurgaon office locations, Lead team(s) to manage and perform all activities associated formation, tendering, award and administration of engineering, design/build and construction subcontracts packages for the assigned project. Activities will include initial project set-up, through to defining and developing a team, to establishing coordinated procedures and controls, and to management of team(s) with accountability for work product to project milestones, quality and safety standards.  

Major Responsibilities:

• Reports to and receives operational direction from Project Manager/Supply Chain Manager 

• At jobsite locations, reports to and receives direction from Site Manager / Field supply chain manager. 

• Receives functional guidance from Manager of Procurement and Contracts, India Office 

• Provides supervision to assigned Contracts personnel. 

• Maintains working relationships with the Project Management Team (PMT) and customer personnel to ensure Contracts actions are consistent with customer/project goals 

• Maintains working relationships with members of project team and other Services (e.g. Legal, Finance etc.) as needed 

• Maintains contacts relationship with applicable Business Unit Supply Chain Functional Management and with strategic subcontractors 

• Engage as part of the project management senior team and/or with the Customer to develop and align strategy for the safe and successful execution of project 

• Prepares, coordinates and contracts inputs for proposals 

• Define and develop the scope of Contract Work, contract assignment schedules and division of responsibility matrix (DOR), preparing procedures, schedules, forecasts, budget and monitors them. 

• Coordinates Contracts inputs to the preparation and/or modification of the project’s prime contract. Prepares and/or directs preparation of general, special, and pricing conditions of the master Contract pro-forma documents 

• Assures that project contracting strategy is consistent with Bechtel Directives, Management Instructions, and Contracts Procedures. 

• Leads and performs the development, issuance and administration of contracts and services agreements for the complete life cycle 

• Prepares Contracts workhour requests with the assistance of functional personnel. Monitors project contracts workhour expenditures to ensure operations are within approved budgets. 

• Coordinates Contracts execution plan with Engineering and Construction plans and start/up commissioning and operations 

• Analyzes and highlights areas of risk such as ambiguities, conflicts or deviations from the scope of work. As work proceeds, make recommendations to the Project Management Team on the mitigation of these risks; closely monitor and support remedial actions and recommend appropriate tradeoffs. 

• Responsible for the development and management of appropriate mechanisms to monitor compliance with contract terms and conditions. 

• Responsible for the management and identification of Contract claims as they develop and manage the timely resolution under the change provisions wherever possible, obtaining claims and legal expertise as appropriate. 

• Indoctrinates newly assigned Contracts personnel to the requirements and procedures of the corporate, global business unit, project, and client. Monitors personnel to ensure they receive appropriate training and development. 

• Plans and directs the orderly close out of contracts operations. 

• Team management, guidance and development to effectively resolve change events, claims and disputes fairly including coordination with Legal as may be required 

Education and Experience Requirements:

Required Knowledge and Skills:

• Proficiency in managing all phases of the formation and award of large, complex construction contracts and services contracts. 

• In depth knowledge of post-award contract management 

• Working with various stakeholders to establish contract types and associated pricing arrangements. 

• Significant experience in negotiating legal terms and conditions,  

• Setup of change management procedures and systems pertaining to Requests for Information (RFIs), change notices, change orders, amendments, and claims and dispute resolution. 

• Skilled in working and communicating effectively with all levels, including to senior levels of a customer organization. 

• Demonstrated skills in working and communicating effectively with all levels of project functional groups.