Manager Freight & Logistics

Job Description – Manager Freight & Logistics

Experience

10–15 Years

Qualification

Graduate in any discipline

MBA/PGDM in Supply Chain Management or Logistics (Preferred)

Industry Preference

Petrochemicals, Lubricants, Specialty Chemicals, Oil & Gas, Liquid Bulk, Industrial Chemicals

Key Responsibilities

Freight & Transportation Management

• Plan and execute inbound and outbound transportation of raw materials and finished goods.
• Ensure timely vehicle availability to meet production and dispatch schedules.
• Coordinate with transporters, fleet operators and logistics partners for uninterrupted operations.
• Optimize freight costs through route planning, vendor negotiations and transportation contracts.
• Monitor freight performance, detention charges and turnaround time (TAT).
• Ensure on-time deliveries with zero product damage and minimum logistics cost.

Fleet Operations Management

• Manage company-owned and hired tanker fleet.
• Monitor vehicle utilization and availability.
• Maintain records of:
• Vehicle maintenance
• Tyre consumption
• Fuel efficiency
• Repair history
• Route expenses

Liquid Bulk Logistics

• Supervise loading and unloading of liquid bulk products.
• Ensure tankers meet cleanliness and safety standards before loading.
• Monitor weighing operations including Gross, Tare and Net Weight.
• Prevent leakage, contamination and spillage during transportation.
• Ensure product integrity throughout the supply chain.

Dispatch & Distribution

• Execute daily dispatch plans based on sales schedules.
• Coordinate with Production, Sales, Quality and Security teams for smooth dispatch operations.
• Track shipment movement until successful customer delivery.
• Monitor unloading activities and detention at customer locations.
• Ensure compliance with dispatch documentation and statutory requirements.

Raw Material Logistics

• Coordinate receipt of raw materials from suppliers.
• Supervise weighbridge operations and quantity verification.
• Coordinate with surveyors for material inspection and reconciliation.
• Ensure proper documentation during inbound logistics.
• Maintain inventory movement records.

Vendor & Transporter Management

• Develop and maintain relationships with transport vendors.
• Evaluate transporter performance on:
• Cost
• Delivery
• Safety
• Vehicle availability
• Finalize freight contracts and rate agreements.
• Ensure timely transporter payments and dispute resolution.

Compliance & Documentation

• Ensure compliance with:
• GST regulations
• Road Transport regulations
• National Permit requirements
• Insurance
• Pollution Control norms
• Customs & Port regulations
• Export & Import documentation
• Monitor renewal of:
• Vehicle Registration
• Fitness Certificates
• Insurance
• Road Tax
• PUC
• National Permits

Inventory & Warehouse Coordination

• Coordinate storage of raw materials and finished goods.
• Ensure proper inventory movement between warehouse and production.
• Maintain stock accuracy and logistics documentation.
• Support warehouse operations for efficient material handling.

Safety & Quality

• Ensure compliance with EHS standards during transportation.
• Monitor tanker hygiene, safety and loading practices.
• Prevent pilferage, theft and product contamination.
• Ensure zero leakage and zero product loss during transportation.

MIS & Reporting

• Prepare and submit:
• Daily dispatch reports
• Vehicle utilization reports
• Freight cost analysis
• Tanker movement reports
• Vehicle maintenance reports
• Logistics KPI dashboards
• Monthly logistics MIS
• Vendor performance reports
• Fleet performance reports

Technical Skills

• ERP/SAP
• Tally ERP
• MS Excel (Advanced)
• Logistics MIS
• Freight Cost Analysis
• Vehicle Tracking Systems
• Weighbridge Operations
• Inventory Control Systems

Preferred Candidate Profile

10–15 years of logistics and freight management experience in the Petrochemical, Lubricants, Chemical, Oil & Gas or Liquid Bulk industry.

Strong experience managing tanker fleets, liquid bulk transportation, warehouse operations and third-party logistics providers.

Confidential – For Internal Use Only