About the role

JD:

Profile : Travel Coordinator cum Admin

Location: Noida

Exp: 3 to 7yrs

Must Required: can also support HR activities, such as interview coordination and initial candidate interactions. Additionally, the candidate should have good proficiency in Excel.

Proven work experience as a Travel Coordinator, Travel Agent, or a similar role in corporate travel management.

Extensive knowledge of travel booking systems, online travel portals, and travel management tools.

Proficient in using Microsoft Office Suite and other relevant software applications.

Purpose of the position:

As a Travel Coordinator & Admin, you will be responsible for organizing and coordinating all aspects of corporate travel and admin related arrangements for employees within our organization. Your role will involve ensuring that all travel arrangements & office Admin related work is done efficiently, cost effectively, and in accordance with company policies and procedures. You will work closely with employees, travel agencies, and vendors to ensure a smooth and hassle-free travel experience as well as office experience for our staff.

Responsibility :

1. Coordinate and book travel arrangements for employees, including flights, accommodations, transportation, and other necessary arrangements related to office administration.

2. Research and compare prices, availability, and quality of travel options such as flights, hotels, and car rentals to secure the best rates and accommodations as well as doing same kind of due diligence for vendors for office purchase.

3. Negotiate with vendors and travel agencies to obtain the most favorable terms and conditions for corporate travel bookings as well as well as doing same with office purchase vendors.

4. Advise employees on travel policies, visa requirements, and any necessary documentation needed for their travel.

5. Prepare and distribute travel itineraries, including all relevant details such as flight information, hotel reservations, car rentals, and meeting schedules.

6. Ensure all travel arrangements are accurate, complete, and aligned with the traveller's preferences and requirements.

7. Manage and track travel expenses, including reconciling invoices, receipts, and credit card statements to ensure compliance with company policies and budgetary constraints.

8. Assist employees in resolving any travel-related issues or emergencies, including flight cancellations, missed connections, lost luggage, etc.

9. Stay up-to-date with industry trends, travel regulations, and emerging technologies to continuously enhance the travel management process.

10. Maintain and update a database of employee travel profiles, including preferences, frequent flyer accounts, passport details, and other relevant information.

Required Skills:

Strong organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
Excellent attention to detail, ensuring accuracy in all travel arrangements and documentation.
Exceptional communication and interpersonal skills to effectively interact with employees, vendors, and travel agencies.
Proficient in using travel booking systems and online travel portals to research, compare, and book travel options.
Knowledge of travel policies, visa regulations, and international travel requirements.
Strong negotiation skills to secure favourable rates and terms with vendors and travel agencies.
Ability to handle and resolve travel-related as well as office related issues or emergencies promptly and efficiently.
Proficient in using travel management software and tools to manage and track travel expenses.
Familiarity with various travel technologies and emerging trends in the travel industry.
Ability to maintain confidentiality and handle sensitive information related to employee travel.
Excellent organizational and time management skills.
Strong customer service orientation.
Ability to work independently with minimal supervision.
Flexibility to adapt to changing travel arrangements and schedules.
Fluency in written and spoken English, with additional language skills being an advantage.

Please share your updated resume along with following details:

Current Designation:

Current Organization:

Total Experience:

Reporting to:

Qualification (with passing years):

Percentage in Graduation & post-Graduation:

Current CTC:

Expected CTC:

Notice Period:

Current Residence location:

Preferred Location:

Date of Birth:

Native Place:

Are you okay to commute / relocate to Noida :

Reason of job change:

Have you been approached or interviewed earlier for any opening in this company, if yes, when –