About the role

BSE India

www.bseindia.com

BSE is Asia’s oldest exchange and the world’s largest exchange in terms of the number of listed companies. BSE has been playing a prominent role in developing the Indian capital market and has successfully offered an efficient capital raising platform to many companies in India. The benchmark index of BSE, Sensex, is tracked by investors across the globe is also considered as a barometer for the growth of Indian Economy. BSE provides an efficient and transparent market for trading in equity, debt instruments, equity derivatives, currency derivatives, commodity derivatives, interest rate derivatives, EGR, mutual funds, stock lending and borrowing.

AM / DM - Administration

Fort, Mumbai

3 to 5 years of relevant experience in Administration, Facilities Management, Employee Services, Vendor Management, or Corporate Administration.

Role Purpose:
To support the Administration function by managing vendor relationships, controlling administrative costs, enhancing employee welfare services, coordinating corporate events and meetings, and ensuring timely audit compliance while maintaining operational efficiency and service excellence

Key Responsibilities
Vendor Management & Cost Optimization
•Manage vendor onboarding, performance evaluation, annual AMC renewals, and service agreements
•Obtain competitive quotations, conduct benchmarking exercises, and negotiate commercial terms to ensure cost-effective service delivery
•Monitor vendor performance and ensure adherence to service quality standards and contractual obligations
•Identify and implement cost optimization initiatives and process improvements without impacting business operations

Budgeting & Financial Management
•Assist in the preparation and monitoring of the annual administration budget
•Prepare management approval notes with appropriate business justifications for administrative expenditures
•Ensure optimal utilization of resources and adherence to approved budgets
•Track administrative expenses and support cost control initiatives

Employee Welfare & Amenities Management
•Ensure smooth functioning of employee welfare facilities including canteen services, drinking water facilities, and uniform management
•Coordinate annual distribution of uniforms, safety shoes, and other employee amenities
•Collect employee feedback regarding welfare services and drive timely resolution of concerns
•Support initiatives aimed at enhancing employee experience and workplace satisfaction

Event Management & Coordination
•Plan and coordinate board meetings, management meetings, employee engagement programs, off-sites, and corporate events
•Liaise with internal stakeholders and external vendors for seamless event execution
•Manage logistics, hospitality arrangements, venue coordination, and related administrative support

Audit & Compliance
•Maintain proper documentation and records related to administration activities
•Ensure timely submission of records and documents for internal and external audits
•Support audit reviews and closure of audit observations in compliance with organizational policies and procedures