Senior Executive - MArket Coordinator

1.        Reports to:

2.        Qualification Requirement for this Position:

·    Graduation

·    Basic Knowledge of Computers (Word, Excel, MS Office)

3.        Requisite Skills and Knowledge for this Position :

·   Minimum experience of 3-4 years in handling back office sales related work in a manufacturing organisation.

·   Good commercial knowledge & communication skills

·   Must be well conversant with ERP / SAP system.  Basic knowledge of MS office is essential. Knowledge of Pivot table will be an added advantage

·   Working Knowledge of SAP

4.        Job Role

·   To manage & service back office sales responsibilities.

5.        Job Description

(a)    Attending to the customers enquiries for quotation and dispatches.

(b)    Sending offers (F-DMS-02) based on the formula

(c)    To confirm with the customer about the offer status

(d)    Follow-ups & making negotiation with the customers for getting the orders

(e)    Checking the purchase orders, accepting the orders as per the offer sent to the customers

(f)     Issuing proforma invoices wherever necessary to the customers

(g)    Updating excel sheet & register on daily basis ,order status and pricing

(h)    Releasing & signing the sales orders in the system

(i)     Maintaining receipt order book (F-DMS-03)

(j)     Maintaining enquiry sheet / register (F-DMS-01)

(k)    Sending enquiry to sunil to get entry done  in SAP on daily basis

(l)     Sending duly filled vendor registration form to the new customers

(m) Checking the Intercompany Sales order.

(n)    Preparing the tender documents and submitting in portal by taking help of Rajendra for Govt tenders

(o)    Regular follow up for orders after sending the quote

(p)    Submitting requisition to the management for increasing the credit limit

wherever required

(q)    Work on growing sales of Sustainable Products

(r)     Handling of ISO & Finance audit

(s)    Attending to customers’ complaints

(t)     Liasoning with plant & transporters wherever necessary

(u)    Attending the business expo / seminars for business development

(v)    Keeping control on sales receivables

(w)   Samplings for new product to new and old customer for business development

(x)    Intimating the plant on receipt of bulk order for production planning

(y)    Co-ordinating with logistics (Jayaraju) on bi-weekly basis for schedule and dispatch planning  

(z)    Guiding the team for smooth function of the local sales

(aa)          Sales & Order management by coordinating with the team

6.        Key Responsibilities

·      Attending to clients queries

·      Sending quotes to customers

·      Pursuing for getting customers’ orders

·      Updating work sheet in excel & register

·      Preparation and Submission of Tender Documents

·      Daily checking the Sales orders as per the offer sent to the customers

·      Releasing the sale order in SAP before 12 noon

·      Handling the Jayaraju all works In his absence.

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