EA to MD

Job Description

Experience: 8–15+ Years

Key Responsibilities

Strategic Meeting Management

• Plan, structure, and coordinate internal and external meetings
• Prepare meeting agendas in advance in coordination with stakeholders
• Accurately record Minutes of Meetings (MoMs) with clear action points
• Track decisions, commitments, and ensure disciplined follow-ups till closure

MD Office Management

• Independently manage the day-to-day functioning of the Managing Director’s office
• Act as a prioritization partner for the MD’s time and engagements
• Handle sensitive and confidential matters with complete discretion

Cross-Functional Coordination & Follow-ups

• Liaise with senior leadership, plant heads, and department heads
• Follow up on key operational, commercial, and strategic actions
• Proactively flag delays, risks, or misalignments to the MD

Site Visits & Operational Exposure

• Undertake factory and site visits as required
• Capture key observations, discussions, and action points
• Prepare structured visit reports and coordinate execution post-visit

Reporting & Documentation

• Prepare concise reports, summaries, dashboards, and presentations for MD review
• Maintain trackers for ongoing initiatives, reviews, and follow-ups
• Ensure documentation is structured, accurate, and readily accessible

Desired Candidate Profile

Experience & Background

• 8 to 15+ years of experience as an Executive Assistant / Senior PA / MD Office professional

Skills & Competencies

• Strong organizational and prioritization skills
• Excellent written and verbal communication
• High attention to detail with a structured working style
• Proficiency in MS Office (Excel, Word, PowerPoint) and reporting tools

Qualifications

• Bachelor’s degree in any discipline (mandatory); Master’s degree is an added advantage
• Prior experience as Senior EA / PA to MD / Chairman / Promoter is strongly preferred
• Experience in manufacturing organizations with exposure to MD office, leadership meetings, plant coordination, and executive reporting is essential
• Long-term association mindset and role stability will be viewed positively