HR, Admin & Payroll Executive

Company:  Blow Group of Companies

Position:  HR, Admin & Payroll Executive
Job Location:  Ghana, West Africa
Nationality:  Indian
Experience:  5–7 years, preferably with experience in Africa or international exposure

Job Purpose

To manage day-to-day HR, payroll, and administrative activities, ensuring accurate employee records, timely payroll processing, compliance with company policies and applicable labor requirements, and smooth administration of office/plant operations.

Key Responsibilities

1. Human Resources

• Manage employee recruitment, selection, onboarding, and joining formalities.
• Prepare employment contracts, appointment letters, confirmation letters, and other HR documents.
• Maintain accurate and updated employee personnel files and records.
• Monitor employee attendance, leave, absenteeism, and staff movements.
• Handle employee grievances, disciplinary matters, and general HR-related issues.
• Coordinate performance reviews, confirmations, transfers, promotions, and resignations.
• Ensure proper implementation of company HR policies and procedures.
• Coordinate work permits, visas, residence permits, and other employee documentation, where applicable.

2. Payroll

• Prepare and process monthly payroll accurately and on time.
• Verify attendance, overtime, allowances, deductions, advances, and other payroll adjustments.
• Maintain payroll records and prepare payroll reports for management approval.
• Coordinate with the Finance Department regarding salary payments and payroll-related matters.
• Ensure accurate calculation of statutory deductions and other employee deductions.
• Maintain strict confidentiality of salary and employee information.
• Respond to employee payroll and salary-related queries.

3. Administration

• Manage day-to-day administrative activities for the office/plant.
• Coordinate employee accommodation, transportation, travel, and related arrangements.
• Maintain company records, licenses, contracts, and administrative documents.
• Coordinate office supplies, stationery, uniforms, and other administrative requirements.
• Liaise with service providers, contractors, security companies, and other external parties.
• Support facilities, housekeeping, security, and general maintenance activities.
• Assist management with administrative reports and special assignments.

4. Employee Welfare & Compliance

• Coordinate employee medical, welfare, insurance, and other benefits.
• Monitor compliance with company policies and applicable labor requirements.
• Maintain proper documentation relating to employee benefits and welfare programs.
• Support HR initiatives aimed at improving employee engagement, discipline, and workplace relations.

5. Reporting

• Prepare monthly HR and payroll reports.
• Provide management with reports on headcount, attendance, overtime, leave, payroll costs, and employee movements.
• Maintain accurate HR and payroll databases and records.

Key Skills & Qualifications

• Bachelor's degree/Diploma in Human Resources, Business Administration, Accounting, or a related field.
• 5–7 years of relevant experience in HR, payroll, and administration.
• Previous experience working in Africa or an international environment will be an added advantage.
• Good knowledge of payroll processing and employee records management.
• Strong knowledge of MS Excel and HR/payroll systems.
• Good communication and interpersonal skills.
• High level of confidentiality, accuracy, and attention to detail.
• Ability to work independently and meet deadlines.
• Strong organizational and problem-solving skills.

Salary & Benefits

• Fix Saving Salary
• Local Allowance :  USD 250 per month
• Food Allowance:  Provided
• Accommodation:  Provided
• Transportation:  Provided