Executive Assistant to Director

Executive Assistant to Director

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Designation

Executive Assistant / Sr. Executive Assistant

Department

Director’s Office

Location

Mumbai HO

Role Purpose

The Executive Assistant will work closely with the Director to support day-to-day activities, coordination, and decision-making.

This role requires a balance of strong interpersonal skills and analytical ability. The candidate will help in managing priorities, coordinating with teams, and providing basic insights from data to support business decisions.

Details

Key Responsibilities

1. Executive Support
   • Manage Director’s calendar, meetings, and priorities
   • Prepare presentations, reports, and meeting notes
   • Support in day-to-day planning and execution
2. Coordination & Follow-ups
   • Coordinate with plant, marketing, and other teams
   • Track action points from meetings and ensure timely closure
   • Act as a bridge between Director and internal teams
3. Data Analysis & Reporting
   • Collect and review data from different departments
   • Prepare simple reports and summaries
   • Highlight key points, gaps, or issues
4. Communication & Stakeholder Management
   • Draft emails and business communication
   • Coordinate with internal and external stakeholders
   • Ensure clear and professional communication
5. Documentation & Confidentiality
   • Prepare Minutes of Meeting (MOM) and track progress
   • Maintain records and documents properly
   • Handle sensitive information with confidentiality
6. Operations & Logistics
   • Manage travel, meetings, and event coordination
   • Support smooth functioning of Director’s office

Qualification and Experiences

Education: Any Graduate / BSC / B-Pharma / B-COM / BBA / MBA preferred.

Experience: 4–12 years in Executive Assistant / Business Partner / Strategic Coordination role supporting Director level.

Industry Exposure: API / Any Pharma / Manufacturing preferred / Any Chemical Manufacturing can be considered.

Competencies / Skills

• Strong interpersonal and communication skills
• Strong follow-up and coordination skills
• Good knowledge of MS Office (Excel, PowerPoint, Outlook)
• High level of confidentiality and professionalism

Additional Details

Position based at HO – Vile Parle (East), Mumbai.

Requires continuous coordination with plant locations, marketing teams, and vendors.