Finance & Accounts Manager

JOB DESCRIPTION
Account & Finance Manager

Company Sani Engineering & Automation

Ltd Location Kampala - Uganda

Department Finance & Accounts Employment

Type Full-time

Position Account & Finance Manager Reports To Director & General Manager
JOB PURPOSE
We are looking for an experienced and qualified Finance & Accounts Manager to manage and supervise the
company’s complete finance and accounting operations. The ideal candidate will have strong expertise in financial
reporting, accounting, invoicing, P&L management, audits, and team leadership.
The position will play a key role in ensuring accurate financial management and supporting the company’s overall
business operations.
PRIMARY RESPONSIBILITIES
1. Books of Account and Transaction Accuracy
 Review daily accounting entries for sales, purchases, receipts, payments, expenses, journals, debit notes, credit
notes and stock movements.
 Verify correct ledger selection, accounting period, cost centre, branch or warehouse, tax treatment, currency
and supporting documentation.
 Check that transactions are recorded completely, promptly and in accordance with approved accounting
policies and applicable financial reporting requirements.
 Identify duplicate entries, unsupported postings, unusual adjustments, back-dated entries, incorrect
classifications and unreconciled suspense balances.
 Ensure corrections are passed through properly approved journal vouchers with a clear audit trail.

Modern Lifestyle Ltd | Internal Auditor – Accounting & Financial Controls | Page 2

2. Month-End and Year-End Closing
 Maintain and monitor a structured monthly closing checklist with responsibility and completion dates.
 Verify accruals, prepayments, provisions, depreciation, amortisation, foreign-exchange differences and other
period-end adjustments.
 Reconcile the general ledger with all subsidiary ledgers before monthly and annual financial statements are
finalised.
 Report unresolved closing items, quantify their financial impact and follow up until correction.
3. Financial Statements and Management Reporting
 Review monthly trial balance, statement of profit or loss, statement of financial position, cash-flow statement
and supporting schedules.
 Ensure all financial statement balances are traceable to reconciled ledgers and supporting records.
 Perform monthly variance analysis against budget, prior month and prior year, with particular attention to
revenue, gross margin, landed cost, freight, warehousing and operating expenses.
 Validate gross profit by product, customer, branch and sales channel, and investigate abnormal or negative
margins.
 Assist the Finance Head in preparing accurate management accounts, board information, lender information
and statutory financial statements.
4. Sales, Receivables and Customer Accounting
 Review sales invoices, delivery notes, credit notes, discounts, rebates, returns and customer pricing against
approved terms.
 Reconcile sales registers, customer ledgers, inventory dispatch records, electronic fiscal records and the
general ledger.
 Review receivable ageing, credit limits, overdue balances, disputed invoices and expected credit-loss
provisions.
 Confirm customer balances periodically and follow up differences with Sales and Finance.
 Monitor collections, receipts allocation and cash or mobile-money settlements to prevent unallocated or
misapplied receipts.
5. Purchases, Payables and Supplier Accounting
 Verify purchase orders, supplier invoices, goods received notes, import documents and payment approvals
through a proper three-way match.
 Review supplier ledger reconciliations, debit balances, advances, ageing, claims and unrecorded liabilities.
 Review supplier payments for completeness of documentation, duplicate-payment risk, agreed credit terms
and correct withholding or other tax treatment.
 Obtain and reconcile supplier statements regularly and ensure old differences are resolved.
7. Cash, Bank and Treasury Accounting
 Review daily cash and bank postings, petty cash, bank charges, transfers, deposits and payment vouchers.
 Ensure all bank accounts are reconciled monthly and reconciling items are supported, aged and cleared
promptly.
 Review purchases, payments, receipts, revaluation and realised or unrealised exchange differences.
 Verify that cash collections are deposited intact and promptly and that access to cash, banking platforms and
payment instruments is appropriately segregated.
 Review borrowing, interest, bank facilities and related accounting where applicable.
8. Tax and Statutory Accounting Compliance

Modern Lifestyle Ltd | Internal Auditor – Accounting & Financial Controls | Page 3

 Reconcile VAT, withholding taxes, payroll-related taxes and other statutory balances between returns, control
accounts and underlying transaction records.
 Support tax reviews, statutory audits and responses to the Tanzania Revenue Authority or other regulators,
under management guidance.
9. Fixed Assets, Prepayments and Other Balance-Sheet Accounts
 Maintain and review the fixed-asset register, additions, disposals, transfers, depreciation and physical
verification.
 Verify that capital and revenue expenditure are classified correctly and supported by approvals.
 Review prepayments, deposits, staff advances, security deposits, intercompany balances and other receivables
or liabilities.
 Confirm related-party and intercompany balances regularly and ensure differences are resolved and properly
disclosed.
10. Accounting Controls, Systems and Process Improvement
 Review maker-checker controls, user access, approval limits, document sequencing and segregation of duties
within the accounting and ERP systems.
 Recommend practical improvements to accounting workflows, reconciliations, documentation and reporting
templates.
 Train and guide accounting, warehouse, sales and procurement personnel on documentation and accounting-
control requirements.
 Escalate suspected fraud, deliberate misstatement, unauthorised transactions or material control failures
immediately.
Qualification & Experience
 CA Qualified candidate.
 8 + years of relevant experience in Finance & Accounts.
 Experience in manufacturing or related industries is preferred.
 Candidates with India or Africa experience are preferred.
 Uganda experience will be an added advantage.
 Strong knowledge of accounting, finance, auditing, and financial reporting.
 Excellent analytical and problem-solving abilities.
 Strong leadership and team management skills.
 Excellent English communication and interpersonal skills.