EA to Ceo

Job Description: Executive Assistant
Location: Maputo, Mozambique
Reporting To: Head – CEO
Organization: Karan Group
Job Summary:
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to the CEO who will
act as a central coordination point between the CEO, front office, and back-office teams. The role is
designed to ensure smooth information flow, timely follow-ups, and effective execution of tasks so that
the CEO can focus on strategic and business-critical priorities. The ideal candidate should have a strong
financial background, excellent analytical abilities, and exceptional coordination and follow-up skills.
Key Responsibilities:
• Act as the primary liaison between the CEO and internal departments (Finance, HR,
Operations, Sales, Admin).
• Coordinate all front-office and back-office activities on behalf of the CEO, ensuring
minimal direct involvement from the CEO.
• Track action points from meetings, emails, and discussions; ensure timely follow-ups and
closures.
• Prepare MIS reports, dashboards, and summaries for management review.
• Assist in financial analysis, budgeting support, expense tracking, and performance
reporting.
• Screen, prioritize, and manage communications, emails, and information flow to the CEO.
• Schedule meetings, prepare agendas, minutes of meetings (MoM), and follow-up reports.
• Ensure accuracy, confidentiality, and timely circulation of critical documents and reports.
• Coordinate with external stakeholders such as auditors, consultants, vendors, and
partners as required.
• Support decision-making by providing data-driven insights and structured information.
• Monitor deadlines, commitments, and deliverables across departments and report
exceptions.

Qualifications & Skills:
• Education: Graduate/Postgraduate in Finance, Commerce, Business Administration, or a
related field.
• Experience: 3–6 years of experience as an Executive Assistant, MIS Executive, or similar
role supporting senior leadership.
Core Skills:
• Strong financial understanding and analytical capability.
• Excellent coordination, follow-up, and stakeholder management skills.
• High proficiency in MS Excel, PowerPoint, and reporting tools.
• Ability to multitask, prioritize, and work under pressure.
• High level of confidentiality, integrity, and professionalism.
Key Competencies:
• Ownership mindset and proactive problem-solving
• Attention to detail and deadline orientation
• Strong written and verbal communication
• Ability to work independently with minimal supervision