Manager Secretarial & Shareholder Services

Manager, Secretarial & Shareholder Services, India

Location: Mumbai

Core Functions & Responsibilities:

• Support in conduct of Board & Committee Meeting, including issuance of notices, collating information for agenda items, drafting agendas and resolutions, recording/drafting of minutes, manage online toll for paperless board meeting, pre and post meeting compliances and allied matters.
• Support in conduct of AGM, Preparation of Annual Report which requires engagement with multiple stakeholders, collating information and drafting Notice, Management Discussion & Analysis Report, CSR Report, Corporate Governance Report, BRSR, Directors’ Report, Chairman’s Speech, etc., and pre and post meeting compliances and allied matters viz., preparation of Frequently Asked Questions, AGM Minutes, e-voting and poll related preparation, etc.
• Ensuring compliance with all corporate laws, SEBI including Companies Act, SEBI Regulations, FEMA, Shops & Establishment Act and other compliance for the listed entity and other unlisted entities.
• Managing the Compliance Tool (online tool for compliance management) to track & monitor all legal compliances across the organization for reporting to the Board & assist in resolving delayed/non compliances if any.
• Managing the Tool for monitoring trading by Insiders/ Designated persons and capturing of UPSI in the database and ensuring compliance.
• Responsible for ensuring highest standards of Corporate Governance practices, compliances and support in formulation and review of various policies required under the Companies Act and SEBI Regulations.
• Monitoring changes in the regulatory environment and ensure appropriate dissemination of information and take proactive steps to ensure timely compliances by the Company.
• Work with Global Subsidiary Governance team to update changes in the legal entities from time to time.
• Support in conducting Board Evaluation Framework for the Independent Directors to assess the Board, Committees, chairperson and quality, quantity and timeliness of flow of information.
• Work closely with Taxation and CSR team for ensuring end-to-end compliance with respect to Related Party Transactions and CSR activities.
• Support the Company Secretary on various strategic projects on mergers, acquisitions, sale, divestment, etc.
• Handling multiple audits such as Corporate Governance Audit, Secretarial Audit, RBI Due Diligence Audit, Statutory Audit, Annual Return Audit etc.
• Lead & manage the Shareholder services of ~1,25,000 spread across over 50 major cities.
• Liaising with Registrar and Transfer Agents to facilitate prompt resolution of shareholder complaints/queries.
• Managing Entire Dividend Disbursal activity which includes opened dividend account, finalized dividend drafts, obtaining Form 15G/H, preparing documents for disbursal, finalization of tax rates for shareholders, and liaising with bankers and treasury team for timely remittance of dividend to the shareholders and foreign promoters.
• Managing monthly dividend requests, timely transfer of unclaimed dividend and unclaimed shares to Investor Education and Protection Fund and Unclaimed Suspense Account.
• Reviewing IEPF 5, Filing of EVRs, resolving discrepancies and maintaining database of shareholders who are claiming shares from IEPF.
• Carried out yearly audit of registrar and transfer agent (Kfin Technologies Limited) with respect to the working mechanism, compliance with SOPs and systems, etc.
• Assisting the CS and Pricing Head on litigations related to Pharmaceutical Laws, Companies Act, SEBI Regulations and allied corporate laws.
• Leading the credit recovery team, preparing Standard Operating Procedure (SOP) for credit recovery and filing and managing criminal complaints and civil recovery suits under the Negotiable Instruments Act and Civil Procedure Code.
• Responsible as the Company Secretary of Pfizer Products India Private Limited for the corporate compliances of the said entity.

Key Skills & Capabilities:

• 6-10 yrs of relevant experience in Company Secretarial function and sound knowledge of Indian Listing Regulations and Corporate Governance practices.
• Has worked for Listed companies and good knowledge of SEBI guidelines and regulations.
• Demonstrable people skills to interact and resolve grievance of shareholders.
• Leadership presence to interact with Board of Directors & senior government officials.
• Ability to build credible and effective relationship with colleagues, strong collaborative and interpersonal skills.
• Highest levels of accuracy and attention to details , good oral and written communication skills and business acumen.
• Highest levels of integrity, ethics and positive attitude.

Education Qualifications:

• Company Secretary
• LL.B (Preferred)