Vice President Portfolio Office - Jira Lead

Job Description

Purpose of the role

To lead the portfolio management team in the delivery of successful projects, while ensuring that portfolio management processes and practices are aligned with controls and governance standards and that projects are aligned with the organisation’s strategic objectives. 

Accountabilities

• Leading of portfolio management team, including setting of portfolio vision, management of portfolio performance, and provision of guidance and support to portfolio analysts.
• Monitoring of portfolio performance, including tracking of project progress, managing budgets, identification of thematic risks and issues, and reporting on portfolio status to senior management.
• Management of portfolio documentation, including aggregation of portfolio book of work, schedules, and budgets, and ensuring that portfolio documentation is up-to-date and accurate.
• Facilitation of portfolio governance, including ensuring that projects are aligned with the organisation’s strategic objectives, aligned with the controls and governance standards and that portfolio thematic risks and issues are managed effectively.
• Managing the portfolio Book of Work outlining the sequence and dependencies of change initiatives, considering factors like resource availability, stakeholder buy-in, and potential risks.
• Facilitation of change management activities, to ensure that change initiatives are successfully implemented and embedded in the organisation.
• Continuous improvement of portfolio management practices, including identification of areas for improvement and implementation of changes to improve portfolio performance.
• Collaboration with stakeholders, including senior management, project teams, and external partners, to ensure that portfolio management practices are aligned with their needs and expectations.
• Development of portfolio management processes that are aligned with controls and governance standards and that support the delivery of successful projects.

Vice President Expectations

• To contribute or set strategy, drive requirements and make recommendations for change. Plan resources, budgets, and policies; manage and maintain policies/ processes; deliver continuous improvements and escalate breaches of policies/procedures..
• If managing a team, they define jobs and responsibilities, planning for the department’s future needs and operations, counselling employees on performance and contributing to employee pay decisions/changes. They may also lead a number of specialists to influence the operations of a department, in alignment with strategic as well as tactical priorities, while balancing short and long term goals and ensuring that budgets and schedules meet corporate requirements..
• If the position has leadership responsibilities, People Leaders are expected to demonstrate a clear set of leadership behaviours to create an environment for colleagues to thrive and deliver to a consistently excellent standard. The four LEAD behaviours are: L – Listen and be authentic, E – Energise and inspire, A – Align across the enterprise, D – Develop others..
• OR for an individual contributor, they will be a subject matter expert within own discipline and will guide technical direction. They will lead collaborative, multi-year assignments and guide team members through structured assignments, identify the need for the inclusion of other areas of specialisation to complete assignments. They will train, guide and coach less experienced specialists and provide information affecting long term profits, organisational risks and strategic decisions..
• Advise key stakeholders, including functional leadership teams and senior management on functional and cross functional areas of impact and alignment.
• Manage and mitigate risks through assessment, in support of the control and governance agenda.
• Demonstrate leadership and accountability for managing risk and strengthening controls in relation to the work your team does.
• Demonstrate comprehensive understanding of the organisation functions to contribute to achieving the goals of the business.
• Collaborate with other areas of work, for business aligned support areas to keep up to speed with business activity and the business strategies.
• Create solutions based on sophisticated analytical thought comparing and selecting complex alternatives. In-depth analysis with interpretative thinking will be required to define problems and develop innovative solutions.
• Adopt and include the outcomes of extensive research in problem solving processes.
• Seek out, build and maintain trusting relationships and partnerships with internal and external stakeholders in order to accomplish key business objectives, using influencing and negotiating skills to achieve outcomes.

All colleagues will be expected to demonstrate the Barclays Values of Respect, Integrity, Service, Excellence and Stewardship – our moral compass, helping us do what we believe is right. They will also be expected to demonstrate the Barclays Mindset – to Empower, Challenge and Drive – the operating manual for how we behave.

Join us as a "Portfolio Office - Jira Lead" at Barclays, where you'll lead the optimisation, configuration and continuous improvement of our Jira environment to help teams plan, track and deliver work more effectively. You will bring deep expertise in Jira functionality and administration, using the platform’s full feature set to design practical, scalable solutions that improve visibility, governance, workflow efficiency, data quality and user experience across the organisation. The role will also be accountable for strengthening quality assurance and governance across Jira data, ensuring consistent standards, reliable reporting, effective controls and greater confidence in how the platform supports planning and delivery decisions.

You may be assessed on the key critical skills relevant for success in role, such as experience with Jira configuration, workflow and field design, permission models, dashboards, reporting, automation, data quality assurance and platform governance, as well as job-specific skillsets.

To be successful as a "Portfolio Office - Jira Lead", you should have experience with:

Basic/ Essential Qualifications:

• Configuring Jira to support business and delivery processes, including workflows, issue types, screens, fields, schemes, permissions, filters, boards, dashboards and automation, while ensuring configuration choices support strong governance and high-quality data capture.
• Deep knowledge of Jira features and functionality, with the ability to apply the right configuration options to meet user, team and governance needs without unnecessary complexity.
• Leading platform standards, quality assurance and governance across Jira data, including data quality controls, access controls, reporting integrity and adoption activities, with the ability to translate business requirements into clear Jira designs, guidance and sustainable operating practices.

Desirable skillsets/ good to have:

• Experience configuring automation, reporting and dashboard views that improve transparency, decision-making and control for delivery and leadership teams.
• Experience working with Jira in enterprise environments, including change management, user support, training, release readiness and continuous improvement.
• Good understanding of how Jira integrates with wider planning, governance and delivery processes, with the confidence to advise stakeholders on best use of the platform.

This role will be based out of Chennai.