Project Management - Manager

Project Manager – Enterprise Transformation Office

Business Unit: Sigma Irish AcquiCo Ltd

Department: Enterprise Transformation

Reporting To: Director – Enterprise Transformation Office

Customers: Internal & external

Manages People: Yes (Project Based)

Job Level: Manager

At Waystone, we're dedicated to driving transformative change in the financial services industry. We pride ourselves on our commitment to excellence, innovation, and client satisfaction. Our dynamic team is at the forefront of strategic initiatives, shaping the future of Waystone.

Summary

Reporting to Program Director – Enterprise Transformation Office, the Project Manager will be an integral part of the new Enterprise Transformation team’s success. The Project Manager will perform a hands-on role working with internal and external stakeholders, directing and managing the full project lifecycle of strategic projects across enterprise-wide initiatives.

The successful candidate will work collaboratively with Waystone global teams and management across a diverse skillset covering supporting assigned transformation projects which streamline processes for the better as the group expands its operations globally.

Duties and Responsibilities

To perform this job successfully, an individual must be able to perform each duty to a high standard. Candidate must lead the delivery of an Enterprise Transformation project by meeting the following responsibilities:

• Independently leads projects or large workstreams within a Program.
• Supports the enterprise transformation office with a primary focus on the build out of Global Capability Centres, with a focus on Mumbai and supporting and/or leading strategic projects to deliver the benefits by leading project calls, tracking of key milestones, and driving delivery of successful projects.
• Provides direction to operational teams and internal stakeholders to enable timely delivery against agreed milestones. Develop and maintain strong working relationships with all key stakeholders across various functional teams to determine priorities, agree solutions, and keep up to date on progress.
• Adherence to transition approach and updating the transition project template across all projects. Conducting governance and toll gate signoffs. Ensure project roadblocks are cleared via consultation with stakeholders and escalated if required.
• Develops and maintains realistic project plans including underlying budget. Direct teams ensuring project deliverables are completed within agreed cost, timescale, and resource budgets, and are signed off.
• Facilitates the development and implementation of the business transition plan to achieve future state stability, whilst minimizing risk to current operations and commercial objectives.
• Prepares reporting of project progress against: (a) agreed milestones; and (b) achievement of benefits against strategy-driven targets; providing timely reporting for the C Suite team.
• For transitions/migrations – to actively monitor and report on training status and competencies and to ensure that this is being completed to a high standard.
• Manages scope changes and communicates the impacts and secures approval when needed.
• Uses metrics, project plans, and dashboards to assess the success of the project and makes necessary changes. Reports project progress to Program Directors, Project Sponsors, and other stakeholders.
• Analyses relationships between projects and works with other project managers on problems and issues. Probes and initiates research to identify critical problems.
• Leads knowledge transfer and project postmortem for lessons learned and improves best practices.
• Identifies, quantifies, and manages issues impacting delivery of projects. Establishes clear goals and priorities needed to assess performance.
• Promotes new thinking, creative solutions and ways of working.
• Champion greater utilization of digital toolkit across the organization to drive out continuous improvement and adoption.

Experience

• 5+ years of relevant experience, ideally within the funds industry (preferred) or broader financial services industry, in highly regulated environments.
• Strong theoretical knowledge and experience in project management methodologies.
• Proven track record of successful project delivery, utilizing various frameworks, tools, and techniques.
• Experience in operational/migration project delivery.
• Proven track record in collaborating with stakeholders at all levels.
• Experienced in financial management and reporting to ensure budgets are kept on track.
• Excellent written and verbal communication skills with the ability to communicate at both senior management and end-user levels.
• Must be highly motivated, self-driven, proactive and seek continuous learning opportunities.

Skills

• Excellent stakeholder management, experience of influencing decision making and direction.
• Strong organisation skills to deliver projects to committed timelines.
• Ability to influence others and move toward a common vision or goal. Forward looking with a holistic approach.
• Team player and able to work collaboratively with and through others.
• Ability to focus on core objectives and results.
• Exceptional problem-solving abilities.
• Excellent communication and presentations skills, maintains confidentiality, shares ideas and information, facilitates discussions and transfers knowledge to diverse audiences to achieve significant outcomes.
• High value on openness and transparency.
• Expert skills in MS Excel, PowerPoint, and Word.

Qualifications

• Bachelor’s Degree or Masters in relevant field in Project Management, Business, or a related discipline.
• Project Management qualification or certification (PMP, Prince2, SCRUM) preferred.

Confirmation

I certify that this job description is a true representation of my role and duties. I confirm my understanding that it is my responsibility to update this job description whenever my duties change, and ensure that the updated version is uploaded to the WAYSTONE HRIS system upon approval by my manager and the People team.

Dated this ____________________________