BIIC Executive Assistant and Team Admin - BA3

Join us as a "BIIC Executive Assistant and Team Admin" who is responsible to provide world class administrative support at an executive level. The individual requires strong initiative and sound judgement, with the ability to work independently. Excellent interpersonal skills and a demonstrated ability to collaborate effectively with a broad range of individuals and groups is a must. Strong data/analytical skills, good command and experience on Excel and PowerPoint presentation (Should be able to demonstrate these skills during selection process) to be able to execute data and reporting requests and ability to present data results in a visual, user-friendly format for the intended audience.

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To be successful on this role you need to have these Essential Skills:

o Coordinate visits of senior business stakeholders

o Ensure organisational charts for teams are up to date

o Responsible for all the logistics such as travel, ground transport and Visas for the senior staff

o Act as a Coordinator for all activities/events as may be required from time to time, and dealing with event management teams

o Work as poc with CRES, Location strategy, GTIS, HR teams for various requirements  

o Arrange conferences, meetings, and travel reservations for office personnel

o Compose, type, and distribute meeting notes, routine correspondence, and reports.

o Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.

o Locate and attach appropriate files to incoming correspondence requiring replies.

o Email management , as applicable.

o Mail newsletters, communications, and other information.

o Maintain scheduling and event calendars.

o Coordinate conferences and meetings.

o Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.

o Usage of M365 and necessary softwares to produce correspondence and documents, and maintain presentations, spreadsheets and databases.

o Ordering and maintaining stationery and equipment supplies.

 

Some highly valued skills required for this role:
 

o Sound judgement, ability to work independently when required

o Focus on Strong attention to detail and accuracy

o Excellent interpersonal and communication skills and a demonstrated ability to collaborate effectively with a broad range of individuals and groups is a must.

You may be assessment on critical skills such as compliance with regulatory understanding, Enterprise Wide Risk Management Framework and internal Barclays Policies and Policy Standards.

This role is based out of Mumbai.