AM Manager – Production Procurement

Job Description

Job Title	AM Manager – Production Procurement
Name of the Employee
Department	Production
Reporting Manager	Manager – Production Procurement
Scope of work	Khaniwade Plant
Responsible person in his absence / Designation	-

Role Purpose:

The Assistant Manager – Subcontracting will be responsible for managing and developing subcontract manufacturing partners for paper and non-paper stationery products. The role focuses on cost control, quality assurance, delivery reliability, and compliance while supporting production continuity and capacity balancing.

Key Responsibilities:

1.       Subcontracting Strategy & Planning

•         Develop and execute the subcontracting strategy to support production schedules and business growth.

•         Partner with Planning & Production teams to forecast requirements and integrate subcontracting into overall capacity planning.

•         Identify product categories suitable for subcontracting based on cost, capacity, and core manufacturing capabilities.         

2.       Supplier Identification & Selection

•         Evaluate, shortlist, and onboard subcontract vendors aligned with quality, cost, delivery & compliance standards.

•         Conduct supplier audits, capability assessments, and risk evaluations.

•         Establish and maintain a preferred vendor base for key subcontract categories.

3.       Contracting & Negotiation

•         Lead negotiations on subcontract rates, annual pricing contracts, delivery terms, quality expectations and penalty clauses.

•         Prepare, review and finalize subcontract agreements in coordination with Legal and Procurement teams.

•         Define service level agreements (SLAs) with clear KPIs and performance expectations.

4.       Performance Monitoring & Governance

•         Track subcontractor performance (QCD – Quality, Cost, Delivery) against metrics.

•         Conduct regular performance reviews and implement corrective action plans when needed.

•         Facilitate continuous improvement initiatives with subcontract partners.

•         Manage risk factors related to delivery delays, quality deviations, and compliance issues.

5.       Cross-Functional Collaboration

•         Work with Quality Assurance to ensure subcontracted work adheres to quality standards.

•         Coordinate with Logistics & Planning to synchronize delivery schedules and inventory.

•         Partner with Engineering/Process teams on design transfer, tooling, and standard work documentation.        

6.       Cost Optimization & Reporting

•         Identify cost savings opportunities through effective subcontract management, economies of scale, and value engineering.

•         Prepare and present regular status reports on subcontract performance, costs, issues, and improvement plans to senior leadership.

Authority & Decision Rights:

•         Recommend selection and onboarding of subcontractors.

•         Negotiate pricing and commercial terms within defined limits.

•         Approve routine delivery schedules and quantity allocations.

•         Escalate and recommend corrective actions for non-performing vendors.

•         Recommend payment release based on performance and compliance.

•         Coordinate order holds in case of quality non-conformance (with QA concurrence).

Key Skills & Competencies:

•         Manufacturing and subcontracting operations knowledge.

•         Vendor management and cost negotiation skills.

•         Understanding of quality systems and compliance standards.

•         SAP/ERP/MRP system exposure.

•         Strong negotiation and communication skills.

•         Analytical and problem-solving mindset.

•         Cross-functional collaboration capability.

•         Result-oriented and structured working style.

•         Material reconciliation (SAP Vs. Physical),

•         Yield management and wastage tracking and improvement

Qualifications & Experience:

•         Bachelor’s degree in engineering / Operations / Supply Chain.

•         MBA / PG Diploma preferred.

•         6-8 years of experience in subcontracting, vendor management, or manufacturing operations.

•         Experience in stationery, paper, packaging, or FMCG manufacturing preferred.

Key Performance Indicators:

•         On-time delivery performance

•         Quality conformance levels

•         Cost savings achieved

•         Vendor performance ratings

•         Issue resolution turnaround time