Purchase Manager

Job Description: Raw Materials and Ingredients Procurement Operations Manager

Function: Supply Chain

Reporting to: Sr. Supply Chain Manager

Location: Delhi (Head Office)

​Position Summary:

​The Procurement Operations Manager is responsible for leading the daily execution of raw materials and ingredient supply strategies to support multi customer Finished Goods requirements. The role ensures 100% materials readiness for scheduled batch productions, manages supplier delivery performance, controls material lead times maintains strict compliance with quality and regulatory standards (FDA, Reach compliance).

​ Key Responsibilities:

1.      ​ Procurement Operations:

·        ​Share forecast of key RMs categorised as A, B and for materials having long lead times.

·        Manage Purchase Orders for raw materials based on PR issued by MRP.

The prompt releasing of Purchase Orders is a critical mush have.

·        ​Coordinate materials arrival timelines with plan schedules to ensure zero downtime or plant starvation across multi product production lines.

·        Track supplier delivery timelines, shelf-life constraints, and customer specific storage protocols if any with support from Plant team (QA)

·        ​Maintain inventory thresholds, safety stock, re-order points.

·        Partner with Factory team for engagement on sharing despatch schedules to suppliers for material call off for key local RMs (viz., liquids that go into tanks)

2.      Pricing and Cost Management:

·        Secure pricing and conduct negotiation (where they are not a directed buy) in a structured manner. Keep control on end date of pricing and ensure fresh pricing is secured to drive consistency in prices that impacts product pricing.

·        Manager Purchase Price Variance and track actual material costs against prices received from suppliers and understand reasons for variance.

·        Implement inventory optimization programs including consignment agreements (with aggregators) to optimize working capital, Days on Hand while preventing stockouts and ageing of stocks (reasons and what best ways to have them addressed)

3.      Sourcing:

·        Periodically review ABC classification of RMs and devise an approach on how to be sourced – air Vs Sea.

·        For C Classification the approach to sourcing and periodically review the consumption

4.      Supplier and network Management:

·        Oversee day to day vendor execution monitoring OTIF delivery, Lead time accuracy, and quality defect rates. Close coordination with Plant QA team is necessary to ensure a Quality report is generated specially for ones that that have defects.

·        Collaborate with Strategic sourcing to identify backup/alternate sources for critical or single sourced raw materials to mitigate supply chain disruptions.

·        Drive supplier resolution processes for material non-conformances, short shipments damaged lots and price variances.

·        Onboarding of new suppliers, secure vendor Audits (like SEDEX, GMP, ISO)

5.      Regulatory Compliance and Quality Assurance:

·        Ensure all new materials or materials from alternate suppliers are vetted, cleared by R&D. This could through tracing of specs or through testing of formulation and securing approvals before raising any POs.

·        Communication to supplier to ensure all lots are accompanied by mandatory documentations that include COAs, Halal, Allergen declarations, COO (Country

6.      Cross Functional Leadership:

·        Serve as the primary procurement point of contact for Raw Materials/Ingredients for Project Management during new project development (NPD)

·        Engage actively with Planning, R&D, QA, Finance, Marketing/Commercial and IT teams to drive overall effectiveness.

7.      Systems:

·        Maintain accuracy of Master data within SAP that include lead times, MOQs, safety stock and supplier price.

·        Track KPIs like OTIF

​ Job Requirements & Qualifications:

·        Competencies: Outstanding communication, negotiation skills, project management, crisis resolution capabilities, and proficiency in sourcing risk mitigation

·        Education: Bachelor’s degree in supply chain management, Business Administration, or any related technical discipline.

·        ​Experience: 5 to 8 years of tactical procurement or supply chain operations experience within a Contract Manufacturing (CMO) or fast-moving consumer goods (FMCG) environment.

·        ​Technical Skills:

o    Good experience in ERP (SAP) systems

o    Working knowledge of FDA/Reach Compliance/SEDEX and ISO and excel