Export Executive - Mumbai

To ensure smooth and timely execution of export orders, including pre- and post-shipment documentation, logistics coordination, export compliance, payment follow-up and coordination with factories, CHA, banks, customers and internal teams . The role will also provide administrative and backend support to the Export Sales team.

Key Responsibilities

1. Export Documentation

• Prepare pre-shipment documents including Proforma Invoice, Customs/Excise Invoice and Packing List .
• Coordinate for third-party inspections and submission of required documents.
• Prepare draft Bill of Lading and other shipment-related documents.
• Prepare post-shipment documents including Commercial Invoice, Packing List and Certificate of Origin .
• Prepare and submit documents to banks and relevant authorities.
• Ensure timely submission of documents required for BRC and closure of post-shipment formalities .

2. Order & Dispatch Coordination

• Feed and release sales orders in the system.
• Coordinate with Production and Dispatch teams for material readiness and timely delivery.
• Coordinate with factories and customers for merchant export dispatches under applicable GST/concessional GST provisions.
• Coordinate with CHA and factory teams for container stuffing and dispatches .

3. Export Logistics

• Arrange containers through shipping lines / clearing agents as per dispatch plans.
• Coordinate container placement, stuffing and shipment schedules.
• Coordinate with CHA, transporters and shipping agencies.
• Verify and process bills received from CHA and transport agencies along with supporting documents.

4. Export Compliance & Benefits

• Generate online Certificate of Origin (COO) for applicable shipments.
• Provide Shipping Bill details to the internal GST team.
• Track and provide details related to Drawback and other Export Benefits to Finance & Accounts.
• Collect and maintain Proof of Export from merchant exporters for GST closure.
• Stay updated with EXIM policies, foreign trade rules, Customs and GST regulations .
• Support responses to audit queries related to export transactions.

5. Payment & Customer Coordination

• Coordinate with Finance to track export payments and outstanding receivables.
• Follow up with customers regarding overdue payments and payment-related issues.
• Send original export documents and samples to customers through courier.
• Coordinate with customers on documentation and shipment requirements.

6. Export Sales Support

• Provide backend support to the Export Sales team for:
  • Lead generation
  • Order execution
  • International exhibitions
  • Sample coordination
  • International travel arrangements
  • Proposal preparation
  • Review meetings
  • Customer documentation

7. MIS & Reporting

• Maintain accurate export sales and shipment records in Excel / internal systems .
• Prepare periodic export reports on a weekly, fortnightly, monthly, quarterly and annual basis.
• Maintain complete records of export documentation and transactions.

Desired Qualification

• Graduate from a recognised university/institute.
• Diploma / Certification in EXIM, Export-Import Management or International Trade preferred.

Required Experience

• 2–3 years of relevant experience in Export Documentation / Export Operations / EXIM.
• Experience in export documentation, policies, procedures and shipment coordination.

Technical Knowledge

• Good computer skills, particularly MS Excel .
• Strong understanding of EXIM policies and procedures .
• Knowledge of Customs and GST mechanisms related to exports .
• Knowledge of procedures for claiming Drawback and Export Benefits .
• Experience handling documentation under Letter of Credit (LC) payment terms.
• Knowledge of EDPMS closure with banks .
• Understanding of export shipment and logistics processes.