Export Executive

Job Title: Export Executive

Job Summary

The Export Executive is responsible for managing end-to-end export operations, coordinating with international clients and logistics partners, ensuring compliance with export regulations, and handling all export documentation to ensure timely and accurate shipment of goods.

Key Responsibilities

• Handle complete export documentation including Commercial Invoice, Packing List, Shipping Bill, Bill of Lading / Airway Bill, Certificate of Origin, and other related documents.
• Coordinate with freight forwarders, Custom House Agents (CHA), transporters, and shipping lines to ensure smooth dispatch and shipment execution.
• Communicate with overseas clients regarding order processing, shipment status, and delivery schedules.
• Ensure compliance with export laws, customs regulations, foreign trade policies, and internal company procedures.
• Track shipments from dispatch to delivery and follow up on payments, Letters of Credit (LC), and other export-related transactions.
• Prepare and maintain export records, shipment trackers, MIS reports, and related documentation.
• Handle export incentives, benefits, and claims, including DGFT-related documentation, where applicable.
• Proactively resolve shipment-related issues, delays, documentation discrepancies, and customer queries.
• Coordinate internally with production, accounts, and logistics teams for smooth export operations.

Required Skills & Qualifications

• 2–3+ years of experience in export operations (experience may vary based on role requirements).
• Strong knowledge of export documentation and Incoterms.
• Familiarity with customs procedures and international trade practices.
• Good written and verbal communication skills, especially for overseas coordination.
• Proficiency in MS Excel, MS Word, and ERP systems.
• Strong coordination, organizational, and time-management skills.

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