Administration Executive

JOB DESCRIPTION

Position: Administration Executive

Location: Lower Parel, Mumbai

Experience: 2+ Years

Industry: Corporate / Office Administration

Job Summary

We are looking for an organized and proactive Administration Executive to manage day-to-day administrative activities and ensure smooth functioning of the office.

Key Responsibilities

·          Manage day-to-day office administration and facility-related activities.

·          Coordinate with vendors, suppliers, housekeeping, security, and maintenance teams.

·          Handle office supplies, stationery, pantry requirements, and inventory.

·          Maintain administrative records, bills, invoices, and documentation.

·          Coordinate office maintenance, repairs, and other facility requirements.

·          Manage courier, dispatch, incoming/outgoing documents, and mail.

·          Assist with travel, meetings, events, and other administrative arrangements.

·          Support employee requirements related to office facilities and administration.

·          Coordinate with internal departments and external vendors for smooth operations.

·          Maintain records of expenses, AMC contracts, vendor details, and service schedules.

·          Prepare basic administrative reports and MIS as required.

·          Ensure the office environment is well-maintained and administrative activities are completed on time.

Candidate Profile

·          2+ years of experience in Administration, Office Administration, Facilities, or a similar role.

·          Good knowledge of MS Office, particularly Excel and Word.

·          Strong organizational and coordination skills.

·          Good communication and interpersonal skills.

·          Ability to manage multiple tasks and work independently.

·          Good vendor management and negotiation skills.

·          Proactive, responsible, and detail-oriented.