Accounts Executive / Sr. Executive | Finance & Accounts - Mumbai

Job Description – Accounts Executive / Sr. Executive

Department: Finance & Accounts
Designation: Accounts Executive / Sr. Executive
Qualification: B.Com / M.Com
Experience: 2–6 Years

Role Summary

We are looking for an Accounts Executive / Sr. Executive to manage day-to-day Accounts Payable and payment processing activities . The role will be responsible for verifying invoices and supporting documents, processing vendor payments, maintaining payment records, preparing MIS and ensuring compliance with company financial controls.

The role will also involve coordination with the Tender team for EMD-related payments, MSME vendor review/compliance, receivables & payables and petty cash management .

Key Responsibilities

1. Accounts Payable & Invoice Processing

• Verify vendor invoices, payment requests and supporting documents.
• Check invoices for accuracy, approvals and required documentation.
• Ensure invoices are processed within defined timelines.
• Maintain proper vendor and payment records.
• Track outstanding payables and payment due dates.

2. Payment Processing

• Review payment details and ensure appropriate approvals are in place.
• Prepare and process vendor payments as per approved schedules.
• Upload approved payment transactions into the designated banking/ERP system.
• Verify beneficiary details, payment amount and supporting documents before processing.
• Maintain payment proofs and transaction records.

3. Vendor Accounting & Reconciliation

• Maintain vendor ledgers and outstanding statements.
• Perform vendor account reconciliation.
• Coordinate with vendors and internal teams regarding invoice/payment queries.
• Follow up on pending invoices, approvals and payment-related issues.

4. Tender & EMD Payments

• Coordinate with the Tender team for EMD-related payments and tender requirements .
• Process EMD deposits after obtaining the required approvals and documents.
• Maintain records of EMD payments and related transactions.
• Support tracking of EMD refunds/adjustments, wherever applicable.

5. MSME Vendor Compliance

• Review and maintain MSME vendor details and documentation.
• Track outstanding payments relating to MSME vendors.
• Support the Finance team with MSME-related reports and filings/compliance .
• Ensure relevant vendor information is properly maintained.

6. Petty Cash Management

• Maintain petty cash records and supporting documents.
• Verify bills and approvals for petty cash expenses.
• Record petty cash transactions and perform periodic reconciliation.

7. MIS & Reporting

• Prepare payment-related MIS and reports for the Finance team.
• Prepare vendor outstanding and payment status reports.
• Track pending invoices and upcoming payment obligations.
• Maintain accurate records for management review and audit purposes.

8. Audit & Internal Controls

• Maintain proper documentation for all financial transactions.
• Ensure payments are processed in accordance with company policies and approval procedures.
• Provide required documents and information during internal/statutory audits.
• Maintain confidentiality of financial and vendor-related information.

Required Skills

• Good knowledge of Accounts Payable and payment processing
• Strong understanding of basic accounting principles
• Invoice verification and vendor accounting
• Vendor reconciliation and outstanding management
• Good knowledge of MS Excel
• Experience with ERP/accounting software
• Good attention to detail and accuracy
• Ability to handle high transaction volumes within timelines
• Good coordination and communication skills
• Knowledge of GST/TDS related invoice checks will be an advantage
• Exposure to EMD/Tender payments and MSME compliance will be preferred

Preferred Candidate Profile

• B.Com / M.Com
• 2–6 years of relevant experience in Finance & Accounts
• Candidates with strong Accounts Payable / P2P / Vendor Accounting experience will be preferred.
• Experience in a manufacturing, infrastructure, engineering, construction, EPC or other corporate environment will be an advantage.

Key Performance Areas

• Timely and accurate vendor payments
• Accurate invoice verification
• Vendor reconciliation and outstanding control
• Proper payment documentation
• Timely MIS and reporting
• Compliance with internal financial controls
• Effective coordination with vendors and internal departments