Secretary

Job Title: Executive Assistant to CCO, MD & Director

Location: Andheri (Chandivali), Mumbai

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Role Overview

We are looking for a highly organized and proactive Executive Assistant to support the CCO, MD, and Director. The role involves managing calendars, coordinating meetings, and ensuring smooth day-to-day functioning of executive schedules while maintaining confidentiality and professionalism.

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Key Responsibilities

1. Calendar & Schedule Management

• Manage and maintain complex calendars for the CCO, MD, and Director
• Schedule, coordinate, and prioritize meetings (internal & external)
• Handle rescheduling, conflicts, and last-minute changes efficiently

2. Coordination & Communication

• Act as a point of contact between executives and internal/external stakeholders
• Coordinate with cross-functional teams for meetings, follow-ups, and updates
• Ensure timely communication and alignment across departments

3. Travel & Logistics Management

• Plan and coordinate travel arrangements including flights, accommodation, and itineraries
• Manage logistics for meetings, conferences, and events

4. Documentation & Reporting

• Prepare presentations, reports, MOM (Minutes of Meeting), and other documents
• Maintain records, files, and important documentation systematically

5. Confidentiality & Executive Support

• Handle sensitive and confidential information with discretion
• Provide administrative and operational support to executives as required

6. Process & Efficiency

• Streamline scheduling and coordination processes
• Ensure smooth execution of daily executive activities

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Key Skills & Competencies

• Strong calendar management and scheduling skills
• Excellent communication and interpersonal abilities
• High level of organization and attention to detail
• Ability to multitask and work under pressure
• Proactive, solution-oriented mindset
• Strong proficiency in MS Office (Excel, PowerPoint, Outlook)

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Qualification & Experience

• Bachelor’s degree in any discipline
• 2–5 years of experience as an Executive Assistant or in a similar role
• Experience supporting senior leadership (CXO level preferred)