About the role

Job Title: Executive Assistant (EA) Location: New Delhi Company: Aekom Legal

About Aekom Legal

Aekom Legal is a distinguished law firm founded by industry veterans with over 45 years of collective experience. Guided by values of integrity, fairness, and ethical practice, the firm provides bespoke legal solutions across diverse domains including mergers & acquisitions, corporate restructuring, litigation, dispute resolution, tax advisory, and regulatory affairs. With a vibrant team of professionals from law, chartered accountancy, company secretaryship, and business administration, Aekom Legal has established itself as a trusted partner for corporates, entrepreneurs, and business groups in India and abroad.

Position Overview

We are seeking a highly organized and proactive Executive Assistant to support the Partner. The ideal candidate will be detail-oriented, efficient, and capable of managing diverse administrative responsibilities with discretion. This role is pivotal in ensuring smooth operations, effective communication, and timely execution of daily activities.

Key Responsibilities

Calendar Management: Organize daily agendas, meetings, and events; manage logistics and materials.
Communication & Correspondence: Act as liaison with stakeholders; screen and prioritize calls/emails; draft and proofread reports and proposals.
Travel Coordination: Arrange flights, hotels, and itineraries; ensure seamless travel logistics.
Meeting Preparation: Prepare presentations/reports; take minutes and track action items.
Project Support: Monitor timelines, deliverables, and progress on key initiatives.
Confidentiality & Data Management: Maintain sensitive records with discretion; organize files and documentation.
General Administration: Handle expense reports, confidential documents, and event organization.
Relationship Management: Build and maintain strong internal and external stakeholder relationships.

Skills & Competencies

Strong organizational and time-management skills
Exceptional written and verbal communication abilities
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to multitask and prioritize effectively
High attention to detail and confidentiality
Independent, proactive, and resourceful

Personal Traits

Professional demeanor with excellent interpersonal skills
Adaptable, solution-oriented mindset
Ability to work under pressure with tact and diplomacy

Working Conditions

Full-time position
Monday to Saturday (10 AM – 6 PM in winters; 9:30 AM – 5:30 PM in summers)
Occasional travel may be required

What We Offer

Collaborative Environment: Work alongside seasoned legal professionals and industry leaders.
Growth Opportunities: Exposure to diverse practice areas and client sectors.
Impactful Role: Direct contribution to firm’s brand and market positioning.
Ethical Culture: Values-driven workplace emphasizing integrity, fairness, and excellence.

EA ( Executive Assistant )