Vendor Risk Coordination

Designation – Associate Expert (Associate Manager) / Expert (Manager)

Location – Pune / Bangalore, India

Years of Experience – 7 years -10 years for Associate Expert, 11 years to 14 years for Expert

Shifts – 12:30 pm to 9 pm

Job Description:

The “Vendor Risk Coordinator” will support the Vendor Risk Manager in coordinating and monitoring the end-to-end Vendor Risk Framework process for contracts requiring enhanced attention from a third-party risk perspective.

The role involves ensuring that vendor risk requirements are properly understood, applied, documented, and followed up across the sourcing, due diligence, risk assessment, committee validation, and post-committee action tracking phases.

• The “Vendor Risk Coordinator”  must develop a good working knowledge of the Vendor Risk Framework and partner specificities, including the criteria triggering vendor controls, service due diligence, and full risk assessments. They should also understand the governance model supporting the framework, including the roles and responsibilities of the various stakeholders involved in the process, such as buyers, SMEs, risk teams, and decision-making bodies.

• The “Vendor Risk Coordinator”  will be expected to understand the operational flow across the relevant tools, including Sourcing Compass where the sourcing requests are initiated, Process Unity - the TPRM tool, the sourcing pipeline, and the contractual database – contract’in. This understanding should enable them to coordinate process steps effectively, identify potential gaps or delays, and ensure that required inputs are obtained from the right stakeholders at the right time.

• A core responsibility will be to support the preparation of the partner Vendor Risk Committee (VRC). This includes identifying contracts requiring committee review, coordinating with buyers and SMEs, preparing and maintaining the PowerPoint deck, organizing preparation meetings, updating meeting invitations and materials as the agenda evolves constantly, and ensuring that all information presented is complete, clear, and risk-focused.

• The “Vendor Risk Coordinator” will also be responsible for drafting high-quality Vendor Risk Committee minutes, capturing key discussions, risk considerations, decisions, and action plans. Given that these materials are shared with senior stakeholders and may be reviewed by audit or regulatory bodies, the colleague must demonstrate rigour, accuracy, and a strong sense of accountability.

• After each committee, the “Vendor Risk Coordinator”  will track agreed actions, monitor completion against deadlines, provide proactive updates to the Vendor Risk Manager, and escalate any overdue or blocked actions. The role requires strong organization, agility, attention to detail, stakeholder management, and analytical judgment, particularly as many cases involve grey areas and require the ability to understand risk implications beyond a purely procedural approach.