Associate Manager- Contracts

Job Title: Associate Manager – Contracts & Commercial (Procurement & Contracts)

Department: Procurement & Contracts (P&C)

Business / Function: MRO (Maintenance, Repair & Overhaul)

Sector: Airports / Aviation

Location: Hyderabad

Reporting To: Senior Manager – Procurement & Contracts

Job Purpose

The Associate Manager – Contracts & Commercial is responsible for supporting the Senior Manager – P&C in effectively monitoring and controlling procurement, contracts, administrative purchases, and local sourcing activities. The role ensures timely delivery of materials and services, contract compliance, cost optimization, and adherence to statutory and regulatory requirements to support operational and business objectives.

Key Accountabilities & Responsibilities

Vendor Management

• Identify, evaluate, and develop a reliable and capable vendor base to meet organizational requirements.
• Ensure vendors comply with quality, commercial, and technical requirements prior to onboarding.
• Maintain seamless supply of materials and services through effective vendor relationship management.

Local & Administrative Purchases

• Coordinate with internal stakeholders to understand purchase requirements and recommend optimal procurement solutions.
• Ensure all purchase requisitions meet required parameters before processing.
• Execute purchase orders and follow up until material/service delivery, acceptance, and closure.

Contracts Management

• Identify contract requirements in line with user and business needs.
• Support contract drafting, execution, administration, and timely renewals.
• Ensure compliance with commercial terms, service levels, and contractual obligations.

Facility & Infrastructure Support

• Coordinate procurement and contract support for facility and infrastructure development or upgrades in line with business requirements.

Approvals & Commercial Controls

• Ensure on-time completion of departmental activities.
• Manage Contract Approval Requests (CARs) and approved advance payments as per policy.

Invoices, Payments & Reconciliation

• Monitor vendor payment schedules to ensure timely settlement.
• Ensure accurate submission and tracking of invoices and statements of accounts (SOA).
• Coordinate with finance for reconciliation and payment closure.

Records, Compliance & Reporting

• Maintain procurement, contract, and commercial records in compliance with statutory and regulatory requirements.
• Ensure accurate documentation and audit-ready records for internal and external audits.

Key Interactions

Internal Stakeholders

• Production
• Planning
• Stores
• Finance & Accounts
• Administration
• HR
• Business Development
• Facilities
• Internal Audit

External Stakeholders

• Vendors & Contractors
• Service Providers
• Freight Forwarders
• Sub-contractors
• Auditors
• Regulatory Authorities
• Customs & SEZ Authorities
• Airlines, MROs, and Customers
• Group Companies and Business Partners

Dimensions

Financial Dimensions

• Annual contracts budget
• Commercial, administrative, and stationery procurement budgets

Other Dimensions

• Activities managed as per defined Turnaround Time (TAT) requirements

Skills, Knowledge & Experience

Educational Qualifications

• Graduation in any discipline (Engineering or MBA preferred)
• Diploma in Materials Management (preferred)
• Diploma in Logistics Management (preferred)

Experience

• Minimum 5 years of experience in procurement or purchasing
• At least 2 years of experience in aviation procurement

Skills & Competencies

• Strong commercial procurement experience
• Sound understanding of contracts, terms, and execution
• Excellent negotiation and communication skills
• Ability to coordinate across functions and manage multiple stakeholders
• Strong documentation, compliance, and process-orientation