Vendor Risk Coordination (Associate Expert/Expert)

Vendor Risk Coordinator

Designation:	Associate Expert (Associate Manager) / Expert (Manager)
Location:	Pune / Bangalore, India
Experience:	Associate Expert: 7 – 10 years Expert: 11 – 14 years
Shift:	12:30 PM – 9:00 PM
Notice Period:	Maximum 60 days

Role Overview

We are looking for an experienced Vendor Risk Coordinator to support the Vendor Risk Manager in coordinating and monitoring the end-to-end Vendor Risk Management / Third-Party Risk Management (TPRM) framework for contracts requiring enhanced risk oversight. The role will involve coordinating activities across sourcing, vendor due diligence, risk assessment, Vendor Risk Committee (VRC) validation, decision-making, and post-committee action tracking. The successful candidate should have strong knowledge of vendor/third-party risk processes, excellent stakeholder management skills, strong attention to detail, and the ability to work effectively in a governance-driven environment.

Key Responsibilities

• Develop and maintain a strong understanding of the Vendor Risk Framework, including vendor risk triggers, service due diligence requirements, full risk assessments, and partner-specific requirements.
• Understand and coordinate the governance model involving buyers, SMEs, procurement/sourcing teams, risk teams, and decision-making committees.
• Coordinate end-to-end vendor risk activities and ensure that required information, assessments, approvals, and documentation are completed within defined timelines.
• Work across relevant tools and systems, including Sourcing Compass, Process Unity (TPRM tool), sourcing pipeline, and Contract’in, to monitor workflow and identify gaps, delays, or missing information.
• Coordinate with stakeholders to obtain the right inputs at the right stage and ensure smooth progression of vendor risk cases.
• Support the preparation and coordination of the Vendor Risk Committee (VRC).
• Identify contracts requiring VRC review and coordinate with buyers and SMEs to ensure cases are committee-ready.
• Prepare and maintain PowerPoint presentations/decks for VRC meetings, ensuring information is accurate, complete, concise, and risk-focused.
• Organize preparation meetings, coordinate meeting invitations, track agenda changes, and ensure all required materials are updated before committee discussions.
• Prepare accurate and high-quality VRC meeting minutes, capturing key discussions, risk considerations, decisions, action items, owners, and timelines.
• Ensure documentation meets the standards expected for senior stakeholder review, audit requirements, and regulatory scrutiny.
• Track all post-committee actions and monitor completion against agreed deadlines.
• Provide proactive status updates to the Vendor Risk Manager and escalate overdue, blocked, or high-risk actions.
• Identify potential process gaps and support continuous improvement of vendor risk governance and coordination activities.
• Apply analytical judgment when dealing with grey areas, exceptions, and complex vendor risk scenarios, rather than following processes purely from a procedural perspective.
• Maintain strong documentation, follow-up, governance, and stakeholder communication throughout the vendor risk lifecycle.

Required Skills & Competencies

• Strong understanding of Vendor Risk Management / Third-Party Risk Management (TPRM) processes.
• Experience in vendor due diligence, risk assessment, governance, compliance, procurement risk, or third-party risk.
• Strong understanding of risk governance frameworks and committee-driven processes.
• Excellent stakeholder management and coordination skills.
• Strong written and verbal communication skills.
• Excellent PowerPoint and MS Office skills, particularly for preparing management/committee presentations.
• Strong minutes-of-meeting (MoM) documentation and reporting skills.
• Excellent organizational skills with the ability to manage multiple cases, stakeholders, and deadlines simultaneously.
• Strong attention to detail and documentation accuracy.
• Ability to identify risks, gaps, dependencies, and delays and proactively follow up.
• Good analytical and problem-solving skills with the ability to assess risk implications in ambiguous situations.
• Ability to work with senior stakeholders and cross-functional teams.
• Strong sense of ownership, accountability, and follow-through.

Preferred Background

• Third-Party Risk Management / TPRM
• Vendor Risk Management
• Operational Risk
• Procurement Risk
• Vendor Governance
• Risk & Compliance
• Supplier Risk Management
• Sourcing Governance
• Contract / Vendor Management
• Banking, Financial Services, Insurance, or other highly regulated environments

Candidate Profile

The ideal candidate should be a process-oriented yet analytical professional who can coordinate complex vendor risk cases, communicate effectively with multiple stakeholders, prepare senior-management-level committee materials, and ensure timely closure of risk actions. Candidates with strong TPRM/Vendor Risk + governance/committee coordination + stakeholder management experience will be preferred.

Important Hiring Information

• Immediate hiring priority – role to be closed in August 2026.
• Notice period beyond 60 days will not be considered.
• This is a confidential requirement and should not be posted on job portals.

All information provided in this job description is confidential and intended for internal use only.