Associate Manager

JOB DESCRIPTION

Position Title    Associate Manager (HR), Project
Job Code    
Job Description Author    
Sector    Energy
Business / Function    GKEL
Department / Sub Department    Human Resources
Designation    Associate Manager (HR), Project
Job Responsibility Level    LE
Location    GMR Kamalanga (1x350 MW Coal Based Power Plant Project), Dhenkanal, Odisha
Date    23.02.2026

1.    ROLE PURPOSE
(Briefly describe the general purpose of the position or its significance from the organisation's point of view and how it contributes to the overall mission/objective of the organization).

To support the HR function at site by driving end-to-end recruitment, managing employee life-cycle processes, ensuring statutory and health compliance for workmen, monitoring attendance systems, and enabling positive employee engagement in the operational environment of a coal-based thermal power plant.

2.    ORGANISATIONAL CHART 
{Please complete the organization chart below using only the generic (e.g. VP) and descriptive (e.g. VP Finance) job titles.}

 

 

 

 

Comments:

•    Associate Manager (HR), Project will report to Project Director

3.      KEY ACCOUNTABILITIES
(List the responsibilities/duties associated with the job. For each responsibility/duty listed, give the factors on which an individual’s performance is judged).

Accountabilities    Key Performance Indicators
    Talent Acquisition & Recruitment        Manage end-to-end recruitment for staff, executives, and workmen categories.
    Source and screen CVs from job portals, consultants, referrals, campus pools, and internal databases.
    Coordinate interviews, technical assessments, and selection processes with functional heads.
    Ensure issuance of offer letters, joining formalities, and induction for new employees.
    Maintain recruitment dashboards, trackers, and MIS reports.
    Workforce Administration & Attendance Management        Manage and monitor the attendance system (biometric/swipe).
    Track leave records, shift schedules, overtime, and absenteeism.
    Resolve attendance-related issues and coordinate with payroll for accurate processing.
    Ensure proper documentation of workmen records, labour contractor details, and deployment sheets.
    Workmen Health & Statutory Compliance (HR Support)        Coordinate periodic health check-ups for workmen as per Factory Act norms.
    Liaise with Occupational Health Centre (OHC) / Medical teams for health awareness initiatives.
    Maintain health records, fitness certificates, and compliance-related documentation.
    Support statutory audits related to HR, medical, and workmen welfare.
    Employee Welfare & Engagement        Support planning and execution of employee engagement activities such as festivals, sports, awareness programs, and welfare initiatives.
    Conduct regular interaction with employees and workmen to understand issues and escalate/resolve appropriately.
    Foster a positive workplace and strengthen team culture.
    HR Operations & Documentation        Maintain employee personnel files, records, and HRIS data accuracy.
    Assist in performance management processes (goal setting, mid-year reviews, annual appraisals).
    Support training coordination and skill development programs for employees and workmen.
    Prepare periodic HR reports, dashboards, and compliance documents for management review.
    Coordination & Site HR Support        Act as an HR interface for plant operations, maintenance, and support functions.
    Coordinate with Corporate HR for policies, SOPs, guidelines, and HR initiatives.
    Handle employee grievance redressal and ensure timely resolution.

4.  SKILLS AND KNOWLEDGE
(State the minimum acceptable proficiency for this job which best indicates the education and/or experience requirements of this job and not the incumbent).

Educational Qualifications & Key Competencies:

Qualification: MBA / PGDM in HR Management or equivalent.
Key Competencies:
Strong recruitment and sourcing capability.
Knowledge of labour laws (Factory Act, CLRA, Payment of Wages, etc.).
Proficiency in MS Excel, HRIS, and attendance systems.
Good communication and interpersonal skills.
Ability to work in a plant environment with multi-level workforce.
Strong coordination, planning, and documentation skills.

Relevant and total years of Experience:

Experience of 5–8 years in HR operations, preferably in manufacturing/thermal power plant/industrial setup.
Experience in handling workmen management will be an added advantage.