Associate Manager - Contracts & Commercial In-charge

JOB DESCRIPTION

Position Title: Associate Manager - Contracts & Commercial In-charge

Job Code: GAT-P&C-AM-002

Job Description Author: Head-P&C

Sector: Airports

Business / Function: MRO

Department / Sub Department: PROCUREMENT & CONTRACTS

Designation: Associate Manager – P & C

Job Responsibility Level: MM05

Location: HYDERABAD

Date: 22nd September 2020

1. JOB PURPOSE

Assist Sr. Manager-P&C to effectively monitor & control all Contracts, Admin and local purchases to ensure timely delivery of materials and services at GATL.

2. ORGANISATIONAL CHART

(Organizational chart information not provided)

3. KEY ACCOUNTABILITIES

Vendor Management

Key Performance Indicators: Seamless supply of material and services

• Identify and develop good, reliable network of vendors, to support GATL’s requirements.
• Ensure that all terms with respect to quality aspects are met prior inducting into GATL’s approved vendor list.

Local Purchases / Admin related purchases

• Ensure identified requirements of users are addressed and make necessary recommendations from the purchase perspective to gain mutual benefit for both the requestor and GATL.
• Ensure that all necessary parameters in terms of purchase requisitions are met prior purchase, POs and necessary follow-up until supply and acceptance.

Contracts

• Identify contract requirements in accordance with user requirements.
• Ensure contract execution and seamless renewal as required.

Facility and Infrastructure Set Up

• Ensure that all infrastructure and facility are developed / upgraded as per the GATL’s business requirements.

APPROVALS

Key Performance Indicators: On time performance of departmental activities

• Responsible for all CAR approvals.
• Responsible for approved advance payments.

Invoices / Payments / Accounts Reconciliation

Key Performance Indicators: Timely Vendor Payments

• Ensure projection and timely monitoring of payments to vendors.
• Timely submitting of SOA & Invoices.

MAINTAINING OF RECORDS & REPORTS

• Key Performance Indicators: Statutory & Regulatory requirements
• Ensure maintenance of all records as per the regulatory and statutory requirements.
• Maintenance of all records and documentation pertaining to P&C.

4. INTERACTIONS

(Describe the job roles that you interact with inside or outside the company to enable you to meet your accountabilities)

External:

• Vendors
• Service Providers
• Freight Forwarders
• Regulatory Authorities
• Customers
• Airlines

Internal:

• Production
• Planning
• Stores
• Finance
• Admin
• HR
• Security
• MROs
• Internal Auditors
• Facility
• Other GMR GROUP companies

5. DIMENSIONS

Financial Dimensions

• Annual contracts budget
• Commercial and Stationery items budget

Other Dimensions

• As per TAT

6. SKILLS AND KNOWLEDGE

Educational Qualifications

• Qualification: Any graduation of any discipline preferably with Engineering / MBA.
• Diploma in Materials management (Optional but preferred)
• Diploma in logistics management (Optional but preferred)

Relevant and total years of Experience

• Minimum Experience: 5 Years in the field of purchasing
• Aviation Purchase experience for a period of 2 Years

Skills and Knowledge

• Commercial Purchase experience
• Good negotiation and communication skills
• Skill to understand Contracts and execution as per the company requirements.