About the role

Head Procurement & Stores

Position Title: Head Procurement & Stores

Job Code:

Job Description Author:

Sector: Airports

Business / Function:

Department / Sub Department: Procurement

Designation: Head Procurement & Stores

Job Responsibility Level: LD

Location: Bhogapuram

Date:

1. JOB PURPOSE

Lead and drive the activities related to commercial & contracts and procurement in line as per the guidelines, within the approved budget, to ensure the materials, equipment’s and service related contracts are finalized within the required time limits at the most competitive prices with desired quality and as per the requirement of project teams to ensure smooth construction & operations of the airport.

2. ORGANISATIONAL CHART

{Please complete the organization chart below using only the generic (e.g. VP) and descriptive (e.g. VP Finance) job titles.}

Comments:

Please detail:

Dotted / matrix/dual reporting relationships

Dotted Line report to Corporate Procurement

CEO

Head P & C

3. KEY ACCOUNTABILITIES

(List the responsibilities/duties associated with the job. For each responsibility/duty listed, give the factors on which an individual's performance is judged).

Accountabilities	Key Performance Indicators
Contracts & Procurement 1. Finalization of vendors for procurement & service related contracts within the required time limits 2. Negotiations with the vendor for cost optimization 3. Finalization of Terms & Conditions / Term Sheet 4. Issue of contract / Letter of Award to the vendors finalized	1. Lead time 2. Cost savings 3. Requirement Vs actual
Commercial & Contracts 1. Ensure Contractual obligations by the agencies 2. Processing of Bills as per the contractual terms 3. Closing of contracts as per the contractual terms & conditions	1. Discrepancies noticed, if any 2. Lead time 3. % adherence
Stores & Warehouse: 1. Inventory Control 2. Ensure General Stores Planning 3. Conduct weekly/monthly Physical Verification of stocks Perpetual Inventory System	1. Discrepancies noticed, if any 2. Cost Saving
Stakeholder Management 1. Interactions & Coordination with all user departments in case of any clarifications in the purchase requests / Contractual issues. 2. Interaction with the vendors for obtaining the offers / negotiations and follow up for timely delivery of the materials. 3. Interaction with taxation departments / F&A during bill processing activities.	1. Minimum Contractual issues 2. Lead time 3. Timely payment
Safety & statutory compliance: 1. Incorporation of all clauses related to safety awareness, provisions & requirements of site. 2. Ensure for adherence to all statutory obligation for business requirement	1. Audit report 2. % adherence to the clause
Team Spirit: 1. Ensuring a good team for achieving target in time collectively 2. To understand the needs/requirements of the team members in order to enhance the efficiency of the team members and guiding them for better output.	1. Team response 2. Feedback / Team Satisfaction

4. INTERACTIONS

Describe the job roles that you interact with inside or outside the company to enable you to meet your accountabilities.

External - Roles you need to interact with outside the organization:

Interaction with all agencies, sub-agencies, EPC contractor.
Manufactures and suppliers.

Internal - Roles you need to interact with inside the organization:

Interaction with department Head on a regular basis.
Interaction with user departments / process owners regarding PR’s being raised by them.
Interaction with Taxation and indirect taxation team regarding tax implications.
Interaction with F&A team following up for the payments.

5. DIMENSIONS

List the significant numerical data which will reflect the scope and scale of activities concerning this job.

Financial Dimensions

Ensure expenditure within the approved AOP cost of.
Ensure finalization of contracts within the budget.
Cost optimization in awarding the contracts without compromising quality.

Other Dimensions

Handling more than 50 agencies.
Team size of 3 is being directly reporting.

6. SKILLS AND KNOWLEDGE

State the minimum acceptable proficiency for this job which best indicates the education and/or experience requirements of this job and not the incumbent.

Educational Qualifications

Relevant and total years of Experience

Total of more than 20 Yrs. of experience in P&C.