About the role

About the Organisation

You will be joining a global life sciences and pharmaceutical advisory organisation within Inizio Advisory , working across two highly specialised divisions— STEM Healthcare and Research Partnership . Together, these teams deliver strategic insights, benchmarking, market research, and performance acceleration solutions for global pharmaceutical, biotech, and medtech clients.

With teams operating across Europe, North America, Asia and Emerging Markets, and a rapidly growing operations hub in India, we offer the opportunity to work in a dynamic, fast-paced, multinational environment that:

Makes a meaningful impact on human health
Puts people at the centre
Celebrates collaboration, innovation, and continuous learning

Vision, Mission & Values

Vision: To be an essential partner enabling clients to reach more patients.
Mission: To accelerate high performance across commercial, medical and operational functions.

Role Purpose

The Project Executive will support end-to-end project delivery across multiple global pharmaceutical and life sciences research and benchmarking engagements. Responsibilities span project setup, fieldwork scheduling, supplier and fieldworker coordination, timeline and budget oversight, data delivery, stakeholder communication, and operational excellence .

This role is central to ensuring smooth execution of both quantitative market research projects and field-based benchmarking studies , working closely with Project Leaders, internal research teams, fieldworkers, suppliers, and clients.

You will typically work on multiple concurrent projects and will play a key role in operational efficiencies, process improvement, and cross-functional collaboration.

Key Responsibilities

1. Project Setup & Planning

Build project scheduling databases and allocate field visits to fieldworkers ensuring geographic and numerical targets are met
Cost and scope fieldwork requirements and negotiate commercially advantageous quotes from external suppliers and panel providers
Prepare project overview briefings and communications for field teams
Create and manage project timelines, ensuring alignment with research teams, suppliers, and clients
Support creation and coordination of Statements of Work (SOWs) and necessary compliance documentation

2. Fieldwork Coordination & Execution

Oversee smooth execution of all fieldwork and data collection activities across multiple regions
Monitor booking rates, call rates, scheduling progress, and adherence to project scope
Reallocate fieldworkers as needed to meet project milestones and resolve scheduling challenges proactively
Provide weekly progress updates to Project Leaders, research teams, and analysis teams
Coordinate data processing deliverables including specs, timelines, and quality checks (Quant-only)
Ensure timely delivery of workbooks and materials required for analysis and reporting

3. Stakeholder Management & Communication

Liaise with freelance fieldworkers, research teams, external suppliers, and clients
Coordinate and lead internal project meetings and touchpoints
Provide clear, proactive communication regarding risks, delays, and mitigation plans
Build and maintain strong, collaborative working relationships across regions and functions

4. Financial & Administrative Management

Manage client and supplier invoicing, POs, and finance coordination
Collect and consolidate fieldworker expenses and invoices, submit for approval and payment processing
Track project budgets and support cost optimisation

5. Operational Excellence & Team Contribution

Participate in departmental Pillars (Clients, Suppliers, People, Innovation, Operational Excellence) with ownership of sub-topics
Contribute ideas to improve workflows, tools, templates, scheduling processes, and PM frameworks
Support recruitment, onboarding and capacity management of fieldworkers
Maintain monthly availability trackers and quarterly capacity forecasts for planning
Collaborate with international PCs/PMs and provide cross-region project support when required

Required Skills & Experience

Essential

2–3+ years of experience in project management or coordination , ideally within market research , consulting , pharmaceutical or healthcare industries
Proven ability to manage multiple complex projects simultaneously
Strong stakeholder management skills across internal teams, fieldworkers, suppliers, and clients
Excellent communication, organisation, prioritisation, and problem-solving abilities
Strong numerical skills and proficiency in MS Excel (pivot tables, formulas; macros desirable) and Project management tools such as JIRA, Slack, Power BI.
Ability to work under pressure and to tight deadlines in a fast-changing environment
High attention to detail, accuracy, and quality control
Ability to work independently as well as collaboratively across global teams

Desirable

Experience with multi-market quantitative research
Understanding of fieldwork supplier landscape
Exposure to European/international work environments
Experience motivating and engaging freelance talent

Competencies

Analytical & Operational

Analytical thinking and data-driven decision-making
Forward-thinking and anticipation of project risks
Deadline and results orientation
Initiative and ownership of tasks
Thoroughness and accuracy in execution
Decisiveness and efficiency in problem-solving

People & Collaboration

Strong interpersonal awareness
Persuasive and clear communication
Ability to build collaborative relationships
Ability to influence, guide, and support colleagues and fieldworkers
Flexibility and adaptability to changing project needs

Work Environment

Full-time role based in Gurgaon (Inizio Advisory office)
Hybrid working model
Typical hours aligned to European markets:
Mon–Fri: 11:00am–8:00pm