About the role

JOB DESCRIPTION

Position Title	Executive Assistant to CEO
Job Code
Job Description Author
Sector	Airports
Business / Function	GMR Aero Technic (MRO)
Department / Sub Department	CEO office
Designation	Executive Assistant
Job Responsibility Level	LG
Location	Hyderabad
Date	1-Dec-2024

1. JOB PURPOSE

(Briefly describe the general purpose of the position or its significance from the organisation's point of view and how it contributes to the overall mission/objective of the organization).

Support CEO on all matters pertaining to MRO Operations, Base Maintenance, Line Maintenance, Business Development, and other functions. Meticulous tracking and assisting CEO for smooth operations, interactions, meetings with internal and external stakeholders, MIS, reports, dashboards, knowledge management etc. Provide regular updates, inputs and analysis to CEO on various issues/reports which impact business. Requires excellent communication skills and ability to manage multiple tasks efficiently.

2. ORGANISATIONAL CHART

{Please complete the organization chart below using only the generic (e.g. VP) and descriptive (e.g. VP Finance) job titles. }

Comments:

3. KEY ACCOUNTABILITIES

(List the responsibilities/duties associated with the job. For each responsibility/duty listed, give the factors on which an individual’s performance is judged).

Accountabilities

Key Performance Indicators

Facilitate & Support CEO for management control and Review
• Facilitate and implement management control, & review as per agreed schedule
• Support in the Strat Plan and AOP review and half year review

- CEO’s timely and quality reviews

- ATRs tracking & Timely Closure

- Timely update to CEO

Plan and facilitate reviews as per requirement to provide critical inputs on issues
• Ensure regular review of all operational, commercial and procurement matters that are being implemented
• Ensure data availability and accuracy for CEO review

• Ensure monitoring and follow up on the actions points as per agreed time lines by the departments
• Follow up and support the implementation of all the key strategic and business initiatives, mainly monitoring from CEO office

- Timely and quality reviews

- Timely update to all concerned stakeholders

Stakeholder Management:

· Connect and develop positive relationships with internal and external stakeholders

· Act as a liaison between the CEO and other team members, departments, and external contacts

· Managing dependencies across multiple initiatives

- Maintain client relationships, efficient stakeholder management

Update on issues
• Constant sector inputs highlighting the key issues, opportunities and challenges by sending on going mails on developments, issues etc.
• External stakeholders, peers info, policies impacting business

- Timely and proactive update to CEO

Special Projects and Other Business/Functions Support
• Alert CEO on critical / urgent / sensitive / confidential issues
• On and off support for corporate functions and other businesses

• Provides support for CEO in approving PO/NFA’s etc as per business requirement.

- Release the bandwidth of CEO by taking on additional responsibilities

CEOs External and Internal Communication Support
• Prepare internal communications for Group like CEO Speaks, Group level mails etc.

- Direct Feedback from CEO

4. INTERACTIONS

(Describe the job roles that you interact with inside or outside the company to enable you to meet your accountabilities)

External - Roles you need to interact with outside the organization to enable success in your day to day work	Internal - Roles you need to interact with inside the organization to enable success in your day to day work
Event Organizers where CEO is participating	Top Management of HIAL
Airlines, Airport Stake Holders,	Sector SPG and Business SPG

5. DIMENSIONS

(List the significant numerical data which will reflect the scope and scale of activities concerning this job).

Financial Dimensions

(These should be quantifiable numerical amounts like annual budgets, project costs, annual revenue, purchase value etc.) .

§ Not Applicable

Other Dimensions

(Indication of some of the significant volumes associated with the job like number in team/ staff handled etc).

· Excellent communication and interpersonal skills.

· Strong organizational and time-management abilities.

· Discretion and confidentiality in handling sensitive information.

· Proficiency in MS Office, Power BI and other relevant tools.

· Ability to work independently and prioritize tasks in a fast-paced environment.

· Analytical thinking and problem-solving skills

· Good planning & documentation skills, can do attitude and secretarial skills

· Quick thinking & analytical ability

6. SKILLS AND KNOWLEDGE

(State the minimum acceptable proficiency for this job which best indicates the education and/or experience requirements of this job and not the incumbent).

Educational Qualifications

B. Tech, preferably in Mechanical, Electrical or Aeronautical Engineering
MBA to have required business acumen, people management, teamwork, financial acumen related skills

Relevant and total years of Experience

Minimum experience of 8 years with at least 4 years in assisting top management.
Strong analytical ability and understanding of finance
Acute business understanding and ideation of new possibilities
Strong knowledge of regulations related to Airport Sector
Ability to work with cross-functional sector/business units

EA To CEO

About the role