EA to CEO

Job Title: Executive Assistant

Location: Chennai

Experience: Minimum 5 Years

Qualification: Any Graduates / MBA

Job Summary:

The Executive Assistant (EA) provides high-level administrative support to senior executives by managing schedules, communications, and confidential information. This role requires exceptional organizational skills, discretion, and the ability to prioritize in a fast-paced environment.

Key Responsibilities:

• Manage executive calendars, appointments, meetings, and travel arrangements.
• Act as the primary point of contact between executives and internal/external stakeholders.
• Prepare, review, and organize correspondence, reports, presentations, and meeting materials.
• Track, follow up, and coordinate action items based on minutes of meetings to ensure timely completion.
• Handle confidential and sensitive information with discretion.
• Coordinate events, board meetings, and executive-level functions.
• Screen calls, emails, and requests, prioritizing as needed.
• Assist with project management tasks and follow up on deadlines.
• Maintain filing systems (digital and physical) for easy retrieval.
• Handle end-to-end visa application processes for executives and employees, including documentation, form completion, appointment scheduling, and follow-ups.
• Coordinate with embassies, consulates, travel agents, and immigration service providers.
• Ensure visa and passport records are accurate, valid, and up to date.
• Prepare and manage travel itineraries, flight bookings, and accommodation.

Required Skills & Competencies:

• Proven experience as an Executive Assistant, Personal Assistant, or similar role.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
• Ability to multitask and work under pressure.
• High level of professionalism and confidentiality.