EA to CEO

Position Name: EA to CEO
Organisation Name: Itus Capital Advisors Pvt Ltd (Website: ituscapital.com)

Position Profile: Executive Assistant and Office Manager – CEO's Office
Address: II Floor, No.40, II Main Road, R.A. Puram, Chennai 600028

Role Summary
The Executive Assistant to the CEO  will provide high-level administrative support to the CEO, managing complex calendars, communications, travel, and confidential information to optimize leader efficiency. You will act as a strategic partner and "gatekeeper," coordinating projects, preparing documents, and liaising with stakeholders to support company goals. 
You will also manage office admin related activities.

Skillset:
* Multi-tasking
* Problem solving skills
* Excellent interpersonal skills
* Focus and passion on Client servicing
* Attention to detail
* Expert knowledge of MS Office suite
* Operation excellence and an ability to take initiative
* Relevant Work Experience
* 3+ years’ experience

Job Description
1. Provide calendar management for the CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
2. Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including assisting with special projects; designing and producing documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense reports.
3. Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO’s style and organization policy.
4. Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed.
5. Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team. Complete projects by assigning work to appropriate staff, on behalf of the CEO.
6. Work with the Executive Team to coordinate the CEO’s outreach activities. Follow up on contacts made by the CEO to cultivate ongoing relationships with various stakeholders.
7. Manage all aspects of the organization’s office services. Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as organization grows. Assist in the selection of vendors and purchase equipment, services, and supplies necessary for the operation of the organization.
8. Coordinate on HR operations, onboarding and exit process of candidates and operational of personnel in the firm.