US Tax Payroll Specialist

What You Will Do

• Own and drive accurate, timely federal, state and local payroll tax compliance and filings (including Forms 941, 940, state unemployment/withholding/ disability returns), ensuring deadlines and regulatory expectations are met.
• Proactively monitor tax law changes, research technical issues, and translate guidance into process improvements that reduce risk and increase efficiency.
• Maintain and secure company tax registrations, EFTPS credentials, and state withholding accounts to ensure uninterrupted tax operations.
• Lead year‑end tax activities (W-2, 1099), validating source data and coordinating distribution to deliver a reliable employee experience.
• Partner cross-functionally—with ADP, HR, supervisors and employees—to resolve tax notices, validate employee work/location changes, and ensure accurate multi-state withholding.
• Ensure SUI tax rates and state-specific settings are validated and maintained in payroll systems (SAP, ADP), reducing leakage and reconciliation exceptions.
• Serve as a responsive, trusted advisor to employees and HR teams on payroll tax inquiries, using clear communication to explain complex tax outcomes.

Who You Are (Basic Qualifications )

• Bachelor’s degree in Accounting, Finance, Taxation, or a related field.
• Minimum 3 years of hands‑on payroll tax experience supporting a multinational or large U.S. employer.
• Solid working knowledge of U.S. employment taxes (federal/state/local withholding, FIT, SIT, FUTA, SUTA), deposit and filing processes.
• Experience using payroll and HR systems such as ADP and SAP (exposure to Workday, Ceridian, Dayforce is a plus).
• Able to work assigned hours (standard shifts: 4 PM–1 AM IST or 6 PM–3 AM IST) and work from the Bengaluru office five days a week.

What Will Put You Ahead (Preferred Qualifications)

• Demonstrated experience managing multiple EINs and multi‑state tax scenarios.
• Advanced Excel skills (pivot tables, VLOOKUP, macros) and familiarity with data-query or reconciliation tools.
• Proven ability to manage payroll tax notices and entity registrations with state tax agencies.
• Strong analytical, problem-solving and organizational skills with meticulous attention to detail.
• Effective communicator with experience working cross-functionally with non-tax stakeholders and external payroll providers (e.g., ADP).