Subcontracting & Indirect Procurement Lead

Job Description
Position: Category Buyer - Subcontracting & Indirect Procurement

Department: Supply Chain Management
Reporting To: Supply Chain Manager

Job Purpose
To manage procurement activities related to subcontracting services and miscellaneous
indirect purchases, ensuring timely availability of services and materials at the optimum
cost, quality, and delivery performance. The role supports manufacturing, projects,
maintenance, warehouse, administration, and business operations through effective
vendor management and sourcing strategies.

Key Responsibilities
Subcontracting Procurement
 Manage end-to-end procurement for subcontracting requirements such as
fabrication, machining, painting, coating, assembly, and other outsourced
manufacturing processes.
 Float RFQs, obtain quotations, and conduct techno-commercial evaluations.
 Develop and maintain a qualified subcontractor base.
 Negotiate pricing, lead times, payment terms, and service conditions.
 Monitor subcontractor capacity, quality performance, and delivery commitments.
 Follow up on material issue and receipt transactions related to subcontracting
activities.
 Coordinate with Production, Planning, Quality, and Projects teams to ensure
timely job completion.
Miscellaneous Procurement
 Manage procurement of indirect materials and services including:
o Maintenance consumables
o Safety items and PPE

o Facility and office supplies
o Tools and equipment
o Engineering and project-related purchases
o AMC and service contracts
 Ensure timely procurement while maintaining budget compliance.
Supplier Management
 Identify and develop new vendors to improve competitiveness and reduce supply
risk.
 Evaluate supplier performance on:
o Cost
o Quality
o Delivery
o Responsiveness
 Conduct periodic supplier reviews and implement corrective actions where
required.
 Maintain supplier records, agreements, and commercial documentation.
Cost Optimization
 Drive annual cost reduction initiatives through sourcing, negotiation, and
alternate source development.
 Benchmark market prices and identify opportunities for savings.
 Support value engineering and localization initiatives.
Coordination & Planning
 Work closely with:
o Production Planning
o Manufacturing
o Quality
o Engineering
o Projects

o Warehouse
o Finance
 Ensure procurement activities align with production schedules and project
timelines.
 Expedite critical requirements to avoid production disruptions.
Systems & Reporting
 Create and monitor Purchase Orders in ERP systems.
 Track open orders and vendor delivery commitments.
 Maintain procurement MIS and KPI reports.
 Support monthly management reviews with procurement performance data.
Compliance & Governance
 Ensure procurement activities comply with company policies and procedures.
 Support audits by maintaining complete procurement documentation.
 Adhere to ethical sourcing and supplier management practices.

Key Performance Indicators (KPIs)
KPI Target Focus
On-Time Delivery from Suppliers >95%
RFQ-to-PO Cycle Time Reduction YoY
Supplier Response Time Continuous
Improvement

Subcontracting Job Closure
Timeliness As per Schedule
New Vendor Development Annual Target

Qualifications
 Bachelor’s degree in engineering, Supply Chain, or related discipline.

 5-8 years of procurement experience in manufacturing or engineering industries.
 Experience in subcontracting procurement and indirect purchasing preferred.
 Knowledge of ERP systems such as LN, SAP, Oracle, Microsoft Dynamics, or
equivalent.

Key Competencies
 Vendor Negotiation
 Commercial Acumen
 Cost Analysis
 Supplier Relationship Management
 Planning & Follow-up
 Analytical Skills
 Communication & Coordination
 Problem Solving
 Attention to Detail
 Time Management

Expected Outcome from the Role
Ensure uninterrupted support to manufacturing and business operations through cost-
effective procurement of subcontracting services and miscellaneous requirements while
delivering improvements in cost, quality, delivery, and supplier performance.