Documentation Executive - Load Scheduling

Your Job

We are seeking a “Load Scheduling Specialist” for our Mumbai Office, primarily supporting the US operations. This position will operate in rotational shifts (9 hours) scheduled between 7:00 AM IST and 2:30 AM IST, depending on business requirements. Employees who demonstrate strong alignment with the organization’s values will have opportunities to progress into roles with greater responsibility.

What You Will Do

• Provide timely input of loads into Harmon operating system (FOPS) to ensure movement of material from Suppliers to end Customers.
• Process load requests within the established time frame. Requests will be sent by both direct Suppliers and Internal Traders.
• Differentiate loads for truck and rail transportation
• Update BOL for railcars.
• Understand different domestic shipping terms and how that changes supplier and customers’ expectations.
• Send notifications to Suppliers and end Customers of completed load scheduling.
• Work within Mill Caps for GP Mill business.
• Process Monthly load scheduling by completing monthly spreadsheets.
• Update loads based on Supplier/Trader input (Change Dates, Cancel Loads).
• Request Release Numbers from Customers requiring Release Numbers to complete load scheduling process.
• Request Gate Passes for Customers requiring Gate Passes to complete load scheduling process.
• Input Rolls reservations and Upload Inventory spreadsheets

Who You Are (Basic Qualifications)

• Any Graduate
• Minimum 3 to 5 years of work experience in Industries like BPO, Logistics, Shipping, Oceanic, freight forwarding etc.
• Experience using Microsoft Office programs such as Word, Excel, and Outlook.
• Possess good English communication skills, both oral and written.

What Will Put You Ahead

• Candidates should have previous experience working in rotational shifts
• Candidates should be task oriented.
• Should have critical thinking skills set.
• Should be a self-starter with a high level of motivation.
• Should have keen eye for details.
• Flexible working in rotational shifts and support other operational processes as required.
• Strong ownership and accountability
• Ability to work under pressure and manage time effectively
• Collaborative mindset with a positive attitude
• Commitment to delivering high-quality operational service