HR Manager

Job Description – Human Resources Manager
Location: Greater Noida
Experience: 5- 8 years
Reports to: Founders
Role Overview
The Human Resources Manager will be responsible for managing the end‐to‐end HR function,
including talent acquisition, onboarding, employee lifecycle management, HR operations, payroll
coordination, employee relations, compliance, and HR policy implementation. The role requires
strong coordination skills, attention to detail, and the ability to independently manage people
processes across the organization.
Key Responsibilities
1. Hiring & Pre-Boarding
 Manage recruitment lifecycle for open positions.
 Maintain and update recruitment vendor list and open positions tracker.
 Drive the interview coordination process with hiring managers.
 Manage background verification and HR-led reference checks.
 Prepare and issue offer letters; ensure continuous candidate engagement.
 Initiate asset requisition and coordinate with Sales/IT for sales team onboarding
requirements.
2. On-Boarding
 Prepare and manage the joining checklist.
 Conduct HR induction and coordinate team introductions.
 Ensure seating arrangements and joining day logistics.
 Facilitate KRA discussions between managers and new hires.
 Share HR policies and coordinate with Admin for support arrangements.
3. Personal Files & Employee Documentation
 Maintain updated employee master database.
 Manage and audit personal files, joining forms, and employee documents.
 Track laptop undertakings, asset allocation, and related documentation.
 Issue appointment letters, business cards, ID cards, and coordinate corporate salary
accounts.
4. Core HR
 Maintain and communicate the organization structure.
 Handle employee communication, queries, and general HR correspondence.
 Support HR policy creation, updates, and implementation.
 Address employee concerns and maintain healthy employee relations.
 Conduct weekly HR Operations meetings with Management, plan the weekly agenda, and
circulate Minutes of Meeting (MoM).

5. Employee Benefits
 Manage GHI & GPA insurance processes.
 Maintain Plum portal access, documents, and employee updates.
 Coordinate with employees and the Plum team for any insurance claims and ensure timely
resolution.
 Coordinate annually with Plum for insurance policy renewal, data updates, and
communication to employees.
6. Employment Confirmation
 Manage probation policy execution.
 Facilitate probation reviews with managers.
 Issue confirmation letters/emails.
7. HR Policies
Responsible for communication and execution of:
 Leave Policy
 Work Culture Guidelines
 Exit Policy
 Travel Policy
 POSH
 Holiday List
 NSPL Style Guide
8. Payroll
 Coordinate payroll inputs as per defined timelines with Payroll partners.
 Ensure accurate and timely output from payroll partners.
 Track issuance of payslips.
 Maintain access to payroll database and reconcile HR inputs monthly.
9. Exit Process
 Conduct retention discussions and exit interviews.
 Manage full & final settlements and documentation.
 Disable access to portals and ensure asset return.
 Issue experience letters, F&F statements, and update the separation database.
10. Statutory Compliances
 Attendance management: biometric/muster roll/ Sales app.
 Leave management as per policy.
 Maintain licenses & statutory registers through payroll partners.
 Coordinate ESIC, PF, TDS submissions with finance/compliance teams.
 Support POSH committee coordination and compliance.

Skills & Competencies
 Strong knowledge of HR processes and statutory compliance.
 Excellent communication and interpersonal skills.
 Ability to manage multiple tasks and stakeholders.
 Proactive, organized, and detail-oriented.
 High integrity and confidentiality.