About the role

Role title

Global Logistics improvement Junior Manager

Function

Global Primary Logistics and Distribution Processes & Projects

PURPOSE OF ROLE

As a Global Logistics improvement Junior Manager in the Global Primary Logistics and Distribution team, you will drive various functional and cross-functional projects and initiatives, mainly focusing on Global Supply Chain improvements. You will be responsible for developing project scopes and objectives and a detailed project plan to track progress and coordinate the work of all parties involved. You will need to cooperate closely with International IT, the Global Supply Chain team, and all Business representatives to ensure the solution will be developed and business readiness is complete on time and within agreed quality standards. You will, at the same time, need to make sure to maintain good relations with Project Sponsor and steering group as well as internal customers or suppliers. You will also establish Global Primary Logistics and Distribution Processes standards and guidelines. You will lead various projects, and when the project is done, you will make sure to share best practices with all stakeholders, markets/regions, Global operations departments/factories.

KEY RESPONSIBILITIES

Define the scope of the project in collaboration with senior management.
Define scope, determine the resources required to complete the project. Create a detailed objectives, work plan and later develop a schedule for project completion. Review the project schedule with senior management and all other staff affected by the plan activities. Determine the objectives and measures upon which the project will be evaluated at its completion.
Ensure the feasibility of the assigned project by obtaining authorization to start the project. Carefully examine the idea of a project to determine whether it benefits the organization. Make sure the business case is valid throughout the project.
Identify and evaluate potential risks. Develop appropriate strategies to either avoid the dangers or minimize their impact on the entire project.
Complete the work defined in the project management plan to satisfy the project scope, and ensure execution on time, within specifications. Coordinate internal resources and third parties/vendors for flawless execution of projects within budget.
Develop an efficient internal communication plan and preferred communication modes to ensure communication with the project team, stakeholders, vendors, and organizational awareness. Execute it through presentations, meetings, emails, reports, etc. Need to ensure that communications are sent, received, and understood. Report and escalate to management as needed.
Track and measure project performance using appropriate systems, tools, and techniques. Identify any areas in which changes to the plan are required and initiate the corresponding changes. Constantly monitor and report on the progress of the project to all stakeholders. Finalize all activities across the project to formally close the project and collect lessons learned that may be used in future initiatives.
Assist business functions in mapping their processes using Business Process Modelling Notation by providing expertise and as-is and to-be analysis. Use a proper tool to draw a circle, obtain approval, archive, and transfer to business.
Provide training on Oriflame Project Management Framework structure and knowledge. Act as a point of contact for colleagues within the Global Supply Chain regarding project management processes.

SUCCESS FACTORS

As a Global Logistics improvement Junior Manager, you will be playing an essential role in the supply chain department as you will be involved in cross-functional projects working closely with different teams (depending on a project). You will need to be able to use verification techniques to manage changes in project scope, schedule, and costs. You will also be expected to measure project performance using appropriate systems, tools, and plans, communicate with all stakeholders, keep the project team focused and develop relationships that are conducive to the successful completion of the projects. You will need to report/escalate issues to management if required. You will be expected to manage risk to minimize project risks and create and maintain comprehensive project documentation. The Project Manager also supports and trains other peers and colleagues in Project Management and the Oriflame Project Framework to ensure well-managed projects. Effective Project Manager requires not only area-specific skills and general management proficiencies but also specific competencies, advanced interpersonal skills, and a proactive approach to ensure success. It would be best if you were organized, passionate, and goal-oriented and understood what projects have in common and their strategic role in how organizations succeed, learn and change. You will need to translate the organization's vision into a project vision. You must work well under pressure and be comfortable with change and complexity in dynamic environments. You can shift readily between the "big picture" and the small-but-crucial details, knowing when to concentrate on each and be able to multitask.

SKILLS & KNOWLEDGE

Effective communication with others, someone who knows what type of communication will work for different types of target groups. Someone who can use contact to build relations, trust and engagement. Comfortable in communicating and presenting facts and figures and conveying information to others in an effective manner.
Successfully plans, manages, and delivers projects. Strong ability to lead a project team, motivate (yourself and others), inspire and establish the direction of the project team, and monitor project progress through successful execution.
Understanding of project management framework (knowledge of concepts, methodologies, practices, and vocabulary of the profession).
Quickly establishes good relationships with internal & external customers and people from other departments; relates well to people at all levels; builds comprehensive and effective networks of contacts; communicates frequently with a vast network of valuable contacts; and who can count on their cooperation.
Takes responsibility and ownership for actions, projects, and people; takes the initiative and works under own direction; initiates and generates activity and introduces changes into work processes; makes quick, clear decisions which may include tough choices or considered risks. Able to make decisions with multiple options, a lack of complete information, and ambiguity. Oriented towards action, who has a high output, a bold and quick decision-maker who is unafraid to express a divergent opinion and take risks when needed.
Knowledge and understanding of the logistics and planning in the FMCG area. Understands and applies supply chain best practices in daily work. Comprehends extended supply chain flows with sourcing, procurement, manufacturing, planning, and logistics management activities. Able to link process flows with data and systems to manage demand-supply balance. Understands the link of the supply chain to sales and marketing processes.
Adapts to changing circumstances; tolerates ambiguity; accepts new ideas and initiatives; adapts interpersonal style to suit different people or situations; shows an interest in new experiences. Willing to challenge the status quo.
Having a deep understanding of the customer's needs and expectations and focusing on customer needs and satisfaction; sets high standards for quality; monitors and maintains quality and productivity. Aligns individual and team objectives around satisfying and retaining customers. Oriented on internal and external customers, always prioritizing the customer's needs over their own.
A charismatic and convincing communicator both orally and in writing, able to give good presentations, present information clearly and effectively, respond quickly to the needs of an audience and their reactions and feedback; and build a relationship with the audience.
Ability to negotiate the use of resources, budgets, schedules, scope creep, and various other compromises to reach an agreement (with internal and external stakeholders) and create a win-win atmosphere. Ability to independently negotiate optimal conditions for cooperation with external partners. Strong ability to persuade through figures and facts, influence and explore positions and alternatives to reach outcomes that will gain acceptance of all parties and meet our strategic objectives.
Quick and accurate at handling numbers, capable of identifying relevant KPIs, doing analysis, interpreting and using facts and figures to take proper decisions and make plans based on that. Ability to assess situations, seek multiple perspectives, gather more information if necessary, and identify key issues and opportunities. Use and model data for fact-based recommendations and decisions.
Drive continuous improvement of Global Transport Sourcing activities and Transport processes. Drive all assigned and prioritized projects to completion.

QUALIFICATION & EXPERIENCE

Project Management experience - implementation projects (SAP, JDA or similar) - 3+ years of experience within Supply Chain with a special focus on Planning - Experience in managing international project teams (including remotely located) - University degree (Supply Chain or Management degree is an asset) - Fluent in English, verbal and written form - Project Management trainings and certifications desirable (PMP, AgilePM etc.) - Skilled in using project management applications (ex: Microsoft Project, etc.) - Supply Chain related corporate information systems experience (ERP, DRP etc.) - Good communication and teamwork skills, ability to prioritize tasks.

NEXT CAREER STEP

If you are thinking of taking your next step within Oriflame, you might consider the below options depending on your career and development preferences.

Generalist track
Logistics improvement Expert
Supply Chain Specialist track
Global Logistics improvement Manager
People Management track
Global Logistics improvement Senior Manager
Global Primary Logistics and Distribution area, Manager within Global Supply Chain department or regional operations
Nontraditional move