Executive Assistant

Role Overview

We are looking for a sharp, high-judgement Executive Assistant to the Founder & CEO who will run the CEO’s operating rhythm end-to-end. This role is about protecting time, prioritising what matters, and ensuring follow-through, not just managing calendars.

You will act as the CEO’s filter, organiser, and execution partner: bringing structure, clarity, and calm to a fast-paced environment.

Responsibilities

Calendar & Time Management

• Own the CEO’s calendar across internal and external stakeholders
• Enforce meeting hygiene (clear purpose, agenda, right attendees)
• Protect focus time and resolve conflicts proactively

Prioritisation & Decision Support

• Triage requests and recommend Yes / No / Not now / Delegate
• Maintain and align on CEO priorities and sequencing

Inbox & Communication

• Manage inbox triage, drafting, responses, and escalations
• Ensure timely communication with key stakeholders

Meetings & Follow-ups

• Prepare meeting briefs and agendas
• Track action items, owners, and deadlines to closure

Stakeholder & Office Management

• Handle pushbacks and declines with confidence and discretion
• Redirect requests to appropriate owners when CEO involvement isn’t required

Travel & Logistics

• Plan end-to-end travel and create clear itineraries and travel packs 

Systems & Processes

• Maintain trackers, templates, and simple operating systems
• Continuously improve workflows through documentation and automation

What Success Looks Like

• CEO spends time on high-impact decisions, not coordination
• Meetings are focused and outcome-driven
• Follow-ups don’t slip
• The CEO’s week runs on systems, not memory

Non-Negotiables

• High discretion and ownership
• Strong judgement and follow-through
• Clear, concise communication
• Calm under pressure and proactive by default

Ideal Profile

• 7-8 years as an EA supporting a senior leader / founder
• Excellent prioritisation and communication skills
• Comfortable operating with autonomy and accountability