Admin & Operations Executive

Position: Admin & Operations Executive (Facilities & Supply Ops)

We are looking for a high-ownership Admin & Operations Executive to manage infrastructure, vendor agreements, and day-to-day operational upkeep across locations. This is a hands-on execution role that demands hustle, coordination, and strong vendor control. This role is critical to ensuring our physical infrastructure runs smoothly, cost-efficiently, and without disruption.

Key Responsibilities

a) Own All Facility & Vendor Agreements

• Manage lease agreements (offices, pitstops, houses) end-to-end
• Track renewals, renegotiations, and documentation
• Ensure commercial terms are competitive and optimized
• Maintain centralized repository of all contracts

b) Drive Facility Upkeep & Operations

• Ensure all locations are fully functional at all times
• Handle maintenance, repairs, and infrastructure issues proactively
• Maintain hygiene, safety, and usability standards across sites
• Coordinate with local vendors for quick issue resolution

c) Manage Food & Employee Support Services

• Own food arrangements across locations
• Ensure quality, hygiene, and cost efficiency
• Continuously optimize vendors and pricing
• Handle on-ground employee support needs

d) Vendor & Cost Control Discipline

• Build and manage a strong vendor network
• Negotiate aggressively on pricing and service levels
• Track and control admin-related expenses
• Eliminate inefficiencies and unnecessary spend

What We’re Looking For

• 4–5 years in admin, facilities, or operations roles
• Strong vendor management and negotiation skills
• High hustle and ability to get things done on ground
• Comfort with travel and multi-location coordination
• Problem-solver mindset with strong ownership

Leadership Expectations

• Solve fast, not escalate fast
• Own the ground reality end-to-end
• Be cost-conscious in every decision
• Build reliable vendor ecosystems
• Keep operations invisible (no noise, no breakdowns)